Current Listings: Part-Time & Flexible

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Job Title: Practice/Office Manager in the medical industry 

Part-time, Hybrid

Hours: 25 hours a week 

Location: Remote with occasional in-person meetings in Lake Forest

Compensation: $25 per hour

A small remote practice of 10 pediatric therapeutic providers is currently looking for an office manager to support the owner and practitioners. This is a unique opportunity to join an amazing small team where you are valued and appreciated, while providing autonomy for your schedule. Work from home most days, a commitment of 4-5 set days per week, during typical business hours and participate in weekly meetings with the owner in person. This company is growing and looking for someone with strong organizational and time management skills, the ability to think critically and stay on task, with the confidence to take on a technical role and many moving parts. 

Qualifications:

• Ideally 3 or more years of experience in a medical office or similar environment
• 2 or more years of management and/or supervising experience
• Bonus if familiar with physical therapy, occupational therapy, speech therapy, mental health outpatient clinic and operations and/or early intervention system
• Must be a self-starter who can work independently yet function in a highly collaborative, fast-paced team environment
• Tech-savvy with ease in learning new programs in multiple online platforms for enrollment, accounting, payroll, communication, and charting 
• EMR experience required, training to be provided
• Ability to multi-task, work under pressure and meet deadlines effectively while exhibiting timeliness with patients and providers 
• Excellent written and verbal communication skills; outstanding patient/customer service skills
• Must be a team player with integrity who understands patient service focus and flexibility

Duties of Role: 

• Coordinate new referrals with providers’ current caseloads, including the intake process and monitoring of waitlists
• Manage and monitor practice website and all patient inquiries
• Act as liaison between providers, clients and billing lead
• Complete pre-certifications, tracking authorization expirations, Rx expirations
• Ensure client’s charts are complete and if any paperwork is missing, communicate and follow up to obtain it
• Manage marketing, newsletters and social media and outreach for local community opportunities

Billing Support

• Daily communication between insurance biller, service coordinators, families and providers
• Follow up with client invoices, invoice questions
• Upload mailed provider claim summaries to files for biller to view to ensure timely payment of therapy sessions
• Support the billing department in setting up ERA, EFT’s for the practice with specific insurance payouts
• Assist with recruitment for staffing in the practice, reviewing resumes and pre-screening potential hires

Technical Skills or Certifications Required:

• Must have and be PC/Mac proficient and able to thrive in a fast-paced setting
• Experience in Microsoft Office Suite: Google, Word and Excel a must
• Strong familiarity with Social Media platforms and Canva 
• Associates degree preferred

Job Title: Communications Associate

Part-time

Hours: 25-35 hours/week, flexible w/in office hours: M-W 9:30-4, Thurs WFH, Fri 9:30-1)  

Location: Onsite in Lombard, IL

Compensation: $20-$24/hour based on experience

A reform synagogue in the western suburbs of Chicago is hiring! The Communications Associate serves as the first point of contact for members and the public, reporting directly to the Executive Director, while also supporting two rabbis. This role assists senior staff with the synagogue’s general office operations, event coordination, and marketing outreach, as well as fulfilling the membership’s needs. This caring organization is proud of its commitment to honor and respect the diversity of its membership and strives for inclusivity, welcoming everyone including Jewish-adjacent (non-Jewish) and LGBTQ+ members. 

Qualifications:

• Excellent communication skills, written and verbal, with marketing or public relations or community outreach experience.
• Office operations know-how: proficient in technology, branding, scheduling, data entry etc. (see more details below).
• Highly organized, detail-oriented with strong work ethic and excellent time management.
• Community engagement: ability to deal positively, proactively, and empathically with congregants.
• Strong interpersonal skills: adaptability, accountability and a growth mindset.  
• While membership in the synagogue is not required, knowledge of Jewish practices, culture and customs is necessary; familiarity with the Hebrew alphabet is preferred but not essential.

Technical Skills:

• Comfortable with Microsoft Suite, Google Suite, Zoom, Canva, Social Media.
• Familiarity with CRM platforms (ShulCloud or other database).
• Strong understanding of Social Media platforms (Facebook, Instagram). 

Duties of Role: 

• Manage general administrative tasks including office communications (phone, email, mail, meeting notifications, paperwork, greeting visitors).
• External communications: maintain and promote congregation programming calendar (email, website, Social Media, photos, print materials); oversee event logistics and registration (calendars, logistics, and promotional outreach).
• Internal communications: create, edit and update documents and regularly update member information in database.
• Provide high editorial standards for all public materials and ensure brand consistency across all communications channels.
• Assist the clergy with administrative matters including correspondence, scheduling, and ritual duties.

Job Title: Legal Assistant

Part-time- Flex

Hours: 5-10 hr/week +  room to grow

Location: Northbrook, IL (Hybrid)

Compensation: $20-$25/hour based on experience.

A small boutique, female-run family law office is seeking an independent, proactive legal assistant to provide essential administrative and legal support for 5-10 hours a week. Wonderful supportive work culture with the option to work from both office and home, offering lots of flexibility.

Qualifications:  

• Ideally at least one year of experience as a legal assistant or legal secretary
• Proven experience drafting legal documents and correspondence
• Familiarity with legal terminology, procedures, and documentation
• Experience with electronic court filing and legal database management
• Ability to interpret and manage legal documents
• Understanding of billing software (Quicken or QuickBooks preferred)
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, Adobe Reader)
• Strong organizational and time-management skill
• Excellent oral and written communication skills
• Attention to detail and ability to prioritize tasks
• Ability to work independently and meet deadlines
• Professional, courteous demeanor when interacting with clients and legal professionals

Duties of Role: 

• Ability to manage calendars, deadlines, and multiple tasks efficiently
• Transcribing legal documents and electronic filing
• Setting up Calendly, Outlook, and electronic systems. 
• Social media help is a bonus
• Answering calls and emails
• Organizing attorney workloads, and ensuring confidentiality.

Job Title: Senior Accountant or Bookkeeper

Full-time (or Part-Time)

Hours: Flexible in-office hours between 9 - 5 

Location: Hybrid (combo onsite + remote)

Compensation: $70K - $90K for FT + commission opportunities (OR

Comparable Hourly Rate for PT)

Benefits: Dental, Medical, Paid Time Off, Retirement, Vision

A dynamic CPA firm with significant growth potential and opportunities for advancement is seeking an experienced and detail-oriented Senior Accountant or excellent Bookkeeper. The ideal candidate will play a key role in delivering high-quality accounting and advisory services to our diverse client base. This position requires technical expertise, leadership skills, and a commitment to excellence in financial reporting and compliance. Very flexible hours outside of tax season, short summer weeks, and hybrid office schedule options. 

Qualifications:

• Minimum of 5+ years of progressive accounting experience, preferably in public accounting, with strong knowledge of GAAP and tax codes. 
• Excellent analytical, organizational and problem-solving abilities.
• Proven leadership skills with experience managing teams or projects.
• Exceptional communication skills, both written and verbal, for client and team interactions.

Technical Skills or Certifications Required:

• Proficiency in accounting software (e.g., QuickBooks, Xero, or similar) and advanced Excel skills.
• Active CPA license is a plus, but not required.
• Degree in Accounting or Finance is also a plus. 

Duties of Role: 

• Prepare and review complex financial statements, ensuring accuracy and compliance with GAAP.
• Oversee client bookkeeping, general ledger maintenance, and account reconciliations.
• Analyze client financial data to identify trends, risks, and opportunities for improvement.
• Collaborate with firm partners and clients to deliver tailored accounting and advisory solutions.
• Stay current on industry regulations, tax laws, and accounting best practices.

Job Title: Office Manager

Part-time- Flex

Hours: 20 hours with room to grow

Location: Arlington Heights, IL 

Compensation: $30-$40/hour based on experience.

A housing developer in Arlington Heights is looking for a detail-oriented, tech-savvy assistant who thrives in an all-hands-on-deck office. You’ll wear multiple hats, supporting accounting, administrative tasks, and general office operations. If you’re a go-getter who loves problem-solving, accounting, staying organized, and getting things done, this is the perfect role for you!

Qualifications:

• Tech-savvy with experience in QuickBooks and Microsoft Office.
• Detail-oriented and organized—you catch the small stuff!
• Strong communication skills—able to follow up and ensure tasks get completed.
• Ability to multitask and prioritize in a fast-paced environment.
• A team player who enjoys collaboration and problem-solving.

Duties of Role: 

•  Handle technical and accounting-heavy tasks with precision.
•  Assist with insurance, annual reporting, and compliance.
•  Process, code, and review invoices for accuracy.
•  Upload and manage data in QuickBooks.
•  Stay on top of admin tasks and general office organization.
•  Communicate effectively and collaborate with the team to keep everything running. 
• Point person for third-party HR policies and procedures.