Current Listings: Part-Time & Flexible

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Job Title: Office Assistant

Part-time

Hours: 15-20 hours/week, flexible (during business hours M-Th 9:30-4, F 9:30-1)  

Location: Onsite in Lombard, IL

Compensation: $20-$24/hour based on experience

A reform synagogue in the western suburbs of Chicago is looking to add a personable tech savvy support staff person to its team. The Office Assistant serves as the first point of contact for members and the public, reporting directly to the Executive Director. This role also assists senior staff in fulfilling the synagogue's membership, spiritual, life-cycle, and pastoral needs. This caring organization is proud of its commitment to honor and respect the diversity of its membership and strives for inclusivity, welcoming everyone including Jewish-adjacent (non-Jewish) and LGBTQ+ members. 

Qualifications:

• Administrative know-how: proficient in technology, communications, scheduling, data entry etc. (see more details below).
• Highly organized, detail-oriented with strong work ethic and excellent time management.
• Community engagement: ability to deal positively, proactively, and empathically with congregants.
• Strong interpersonal skills: adaptability, accountability and a growth mindset.  
• While membership in the synagogue is not required, knowledge of Jewish practices, culture and customs is necessary; familiarity with the Hebrew alphabet is preferred but not essential.

Technical Skills or Certifications Required:

• Comfortable with Microsoft Suite, Google Suite, Zoom, Canva, Social Media.
• Familiarity with CRM platforms (ShulCloud or other database).

Duties of Role: 

• Provide general administrative support including office communications (phone, email, mail, meeting notifications, paperwork, greeting visitors), managing internal documents (creating, editing, and updating), overseeing event registration and updating member information in the database.
• Assist the clergy with administrative matters including correspondence, scheduling, and ritual duties.

Job Title: Sales & Operations Coordinator

Part-time

Hours: 20 hours/week (during regular business hours)

Location: Remote

Compensation: $25-$28

Are you interested in making a meaningful difference in people’s lives and doing work that matters? Do you dream about collaborating with a team of savvy, caring, and passionate colleagues? This opportunity is with an industry leader in the world of career services, and a woman-owned small business. They are seeking support staff that is the right mix of startup “can do” and operational know-how to help level up from small and scrappy to a well-oiled machine. This position reports directly to the President and CEO and offers fantastic growth potential!

Qualifications:

• Strong interpersonal skills with the ability to easily build trusting relationships with people at all career levels ranging from students to senior-level executives.
• Excellent written communications experience, preferably in resume writing, career assessments, and/or career coaching.
• Highly proficient in customer service, client relations, and/or sales. 
• Business development acumen: account management, developing processes, meeting deadlines, staying organized, and attention to details.
• Ability to work independently and collaboratively with clients, colleagues, and cross-functional business - a creative team player and self-starter.
• Commitment to creating psychologically safe conditions for all, ensuring mutual trust and respect are optimized, as together we enhance diversity, equity, inclusion, and a sense of belonging among all team members.
• Friendly, caring, and consultative approach with a high degree of patience, tact, and professionalism. 

Technical Skills or Certifications Required:

• Proficiency with Microsoft Office Suite, Google Suite, Slack and Dropbox.
• Experience with ActiveCampaign (CRM) is a plus, or the ability to learn new software platforms easily.
• Social Media and Squarespace platforms. 
• Bachelor's degree preferred.

Job Title: Administrative Support Specialist
Part-time

Hours: 3 days/week, 8-hour days: Tuesday, Thursday, Friday
Compensation: $23–25/hour

Location: Highland Park, IL

A longstanding HVAC institution is seeking a highly motivated, organized and self-driven individual to join their team in a versatile role requiring strong administrative, data entry, and customer service skills. This position offers the opportunity to work in a collaborative and flexible work environment, where you will be responsible for a wide range of office duties to support day-to-day operations. 

Key Responsibilities:

• Manage incoming phone calls and direct them appropriately
• Perform data entry and maintain accurate records
• Organize and file documents efficiently
• Provide administrative support to various departments
• Coordinate and schedule appointments, meetings, and other events

Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Strong attention to detail with excellent organizational skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Exceptional written and verbal communication skills
• Self-motivated with a proactive approach to tasks and responsibilities

Additional Information:

• Casual work environment with the flexibility to adapt to varying schedules
• Ideal for a self-starter who thrives in a multi-faceted role

Job Title: Front Desk Coordinator 

Full/Part-Time Flex

Hours: 30-35 hours/week (possible Saturdays)

Location: Mettawa, IL 

Compensation: $23-$25/hour

Benefits:  Stipend 

A busy Eye Care practice is seeking a friendly and energetic Front Desk Coordinator to join their team. This role is the first point of contact for patients, providing exceptional customer service and ensuring a positive experience from the moment they walk in the door. It offers a flexible schedule and the opportunity for growth within the practice. If you have a passion for helping others and a desire to work in a rewarding healthcare environment this is for you. 

Duties of Role:

• Greet patients and visitors in a warm and welcoming manner
• Answer phone calls and schedule appointments
• Manage patient records and ensure the accuracy of information
• Prepare patients for examinations and assist with preliminary testing (e.g., visual acuity, retinal imaging)
• Maintain a clean and organized reception area
• Collaborate with the eye care team to ensure efficient patient flow
• Assist with administrative tasks as needed
• Uphold patient confidentiality and adhere to HIPAA regulations

Qualifications:

• Excellent customer service and communication skills
• Ability to multitask and work efficiently in a fast-paced environment
• Positive and professional demeanor
• Strong work ethic and reliability
• Team player with a willingness to learn and grow
• Soft Skills: Excellent communication and interpersonal skills, adaptability, problem-solving, understanding of time management, work ethic, self-motivated, team player

Technical Skills or Certifications Required:

• Proficiency with basic computer skills (e.g., Microsoft Office Suite or Google Workspace)
• Willingness to learn and utilize eye care-specific software and equipment
• High school diploma or equivalent

Job Title: Project Coordinator

Part-time

Hours: Varying by project, M - F (generally between 8 a.m. - 5 p.m.)

Location: Hybrid, in Skokie office + onsite for projects in surrounding areas

Compensation: $25/hour for 25 - 50 hours per week, depending on projects

Benefits: Bonuses, paid birthdays off

Are you a roll up your sleeves, task-oriented manager? Do you enjoy helping others? Join this thriving specialty move management and interior design company that assists seniors through the downsizing and moving process. They seek a responsible, caring and self-motivated person with good organizational skills to manage projects when helping seniors move to a new residence. The Project Coordinator acts as the team lead, interfacing with the client, client’s family, senior community representatives and all parties involved in the transitioning process. Ideal candidates must also be able to oversee scheduling and staffing, delegating tasks, budgeting, and adhering to project sequence and timelines. 

Qualifications:

• Must be a go-getter who demonstrates dedication, dependability, trustworthiness and compassion.
• Very adaptable, willingness to learn and help or pitch in. 
• Have a flexible schedule, be reliable and communicative.
• Have physical ability to lift 25+ lbs, climb up/down stairs, good vision and hearing; ability to work on your feet for up to 8 hours.
• Have their own reliable vehicle for personal transportation of supplies as needed; feel comfortable driving provided mini-van.

Technical Skills or Certifications Required:

• Windows365 (OneDrive, Outlook, Word, Excel, Teams, etc.) and/or Apple Pages or Numbers.
• Ability to use Quickbooks Time app to track time accurately.
• Email proficient.

Duties of Role: 

• Act as liaison for clients, assisting with any questions or needs they may have throughout the downsizing/moving process.
• Facilitate and communicate plans regarding the donation, consignment and estate sale processes, moving companies, real estate agents, and contractors; directing the organization of inventory for the sale which can be a complex process
• Ensure safety, open communication, and education of team.
• Manage scheduling of staff and client appointments for each project.
• Adhere to project budget, keeping project on time and on schedule.
• Track supplies and other items required to accomplish tasks at hand.
• Schedule the removing of trash/recycling/donations from the site

Job Title: Corporate Greeter

Part-Time Job Share 

Hours: 20 hours a week, schedule TBD

Location: Onsite in Chicago (Ravenswood)

Compensation: $24/hour + perks! 

An iconic Chicago mortgage company is seeking two part-time corporate greeters for a job share at its state-of-the art headquarters. This is an important customer service position that requires facetime with executives, team leaders, visitors and new recruits. Maintaining poise and professionalism while managing multiple tasks is key; being a helpful and kind problem-solver is paramount. If you want to be a part of an engaging office with lots of perks, but can only commit to 20 hours a week, this is for you! 

Qualifications:

• Customer service focused with inherent desire to serve clients and create a comfortable, welcoming experience
• Superior time management skills, ability to manage schedules and deadlines in a fast-paced environment
• Excellent communication skills, both verbal and written 
• Adaptable, positive mindset with strong work ethic, willing to help
• Self-motivated, multi-tasker with strong attention to detail 
• Strong listening, problem-solving skills and out-of-box thinking

Technical Skills Required:

• Computer proficient in Microsoft Suite (Outlook), Google  
• Basic knowledge of general social media/applications (UPS, FedEx, etc.)

Duties of Role: 

• Greet all guests entering lobby and maintain Daily Visitor Log/Badges
• Answer and direct calls on multi-line switchboard
• Set-up and clean-up conference rooms as needed
• Sort mail deliveries; receive, record and draft documents for shipping
• Participate as support staff for company events and functions as needed

Perks:

• Access to on-site gym, seasonal rooftop deck, and cafe (free coffee!)
• Free reserved and street parking; Brown line adjacent 
• Option to work extra hours for any after-work events 

Job Title: Accounts Payable

Full-time or Part-time

Hours: 9 a.m. - 5 p.m.

Location: Deerfield, IL 

Compensation: $60K-$75K based on experience

 A commercial real estate brokerage and property management company that serves a diverse clientele including local and out-of-state landlords, banks, lenders, investors, and major financial institutions is looking for an Accounts Payable. This role provides a unique opportunity to contribute to our continued success and be an integral part of our entrepreneurial, team-based environment. 

Qualifications:

• Previous experience in accounts payable or a related field preferred.
• Proficiency in Yardi accounting software is a plus.
• Detail-oriented with strong organizational and multitasking skills required.
• Excellent communication skills for responding to inquiries from clients, vendors, and employees.
• Familiarity with Positive Pay security programs and online payment systems.
• Ability to maintain accurate records and documentation.
• Knowledge of W-9 documentation and 1099 reporting.
• Strong problem-solving skills and a proactive approach to resolving issues.

Responsibilities:

• Code and enter invoices into Yardi accounting software with precision and attention to detail.
• Process all checks, scanning, and filing backup documents systematically.
• Enter check amounts into the bank’s Positive Pay security program to ensure transaction security.
• Execute online payments for invoices as required.
• Create invoices and promptly email them to clients for property funding when necessary.
• Handle the drop-off of checks at the post office and UPS, tracking postage by property.
• Timely respond to inquiries from clients, vendors, and employees to maintain positive relationships.
• Ensure all vendor W-9s are received, scanned, filed, and accurately entered in Yardi.
• Maintain a comprehensive spreadsheet to track year-end 1099 reporting efficiently.
• Order checks for new properties and manage check stock and envelope inventory replenishment.
• Perform other miscellaneous duties as needed to support the smooth operation of the accounts payable function.