Current Listings: Part-Time & Flexible

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Job Title: Legal Assistant/ Paralegal

Flexible schedule: 30 hour  

Hours: 10am - 4-4:30

Location: Mon-Thur in office- Chicago- Loop

Compensation: $25- $40

A Chicago-based boutique intellectual property law firm is in search of a Legal Assistant. This role offers flexible hours and requires a highly organized candidate with a keen eye for detail. Responsibilities involve reviewing and editing documents, handling administrative tasks, managing data filing, and organizing workflow.  

Qualifications:

• Self-starter with problem solving abilities, able to effectively multi-task, excellent communication, and organizational skills
• Strong project management skills with attention to detail and deadlines
• Proficient in MS Word, Excel, Outlook and Adobe Acrobat
• Ideally, three years or more of experience as a legal assistant, IP Law a Bonus

Duties of Role: 

• Managing on-line docketing system of U.S. and foreign trademarks and patents; and entering new matters
• Preparing letters or other correspondence/documents using firm’s applicable forms
• Assisting with saving correspondence and documents into firm’s electronic filing system
• Regularly providing status updates regarding upcoming docketing deadlines
• Assisting with trademark filings at the United States Patent and Trademark Office (USPTO) (e.g., for example, new trademark applications and renewals of registered trademarks, obtaining specimens of use from internet websites)
• Assisting firm with monthly invoices to clients and payment of firm expenses.

Job Title: Front Desk Administrative Assistant

Part-time

Hours: 4 days/week; Mon 9:30 - 3:30 + Tues/Wed/Thurs 8:45 - 3:45

Location: Onsite in office near Skokie/Chicago border

Compensation: $20-$21/hour 

This orthopedic practice is looking for a reliable, responsible, and friendly front desk admin. They are fully electronic and are looking for someone tech savvy. This person should be an empathetic communicator as they will be greeting patients.

Qualifications:

• Up to 2 years experience in a medical office, telemarketing or other customer service position preferred
• Strong written and verbal communication skills
• Ability to perform multiple and diverse tasks simultaneously
• Proven experience handling patients/customers and dealing with conflict
• Familiarity with scheduling and rearranging appointments and checking in/out patients from an electronic medical record system
• Working knowledge of managed care
• Pleasant speaking voice and demeanor; neat, professional appearance
• Attention to accuracy and detail is strongly encouraged

Technical Skills or Certifications Required:

• Proficient in administrative technologies and office equipment
• Quick to learn medical terminology that applies to an orthopaedic practice
• Comfortable using an electronic medical record system, fax machine and other office technology

Duties of Role: 

• Phone answering and appointment scheduling in a timely and pleasant manner
• Receive and process fax referrals from physicians and other sources 
• Contact patients to schedule appointments; explain to patient all the necessary information, process, guidelines and potential financial requirements
• Pre-register new patients over the phone prior to arrival
• Verify patient’s insurance eligibility using online tools
• Make reminder phone calls or use automated systems 48 hours before designated patient appointments

Job Title: Communications Associate

Part-time

Hours: 25-35 hours/week, remote w/in office hours: Tuesday 9:30-4

Location: Onsite in Lombard, IL

Compensation: $20-$24/hour based on experience

A reform synagogue in the western suburbs of Chicago is hiring! The Communications Associate serves as the first point of contact for members and the public, reporting directly to the Executive Director, while also supporting two rabbis. This role assists senior staff with the synagogue’s general office operations, event coordination, and marketing outreach, as well as fulfilling the membership’s needs. This caring organization is proud of its commitment to honor and respect the diversity of its membership and strives for inclusivity, welcoming everyone including Jewish-adjacent (non-Jewish) and LGBTQ+ members. 

Qualifications:

• Excellent communication skills, written and verbal, with marketing or public relations or community outreach experience.
• Office operations know-how: proficient in technology, branding, scheduling, data entry etc. (see more details below).
• Highly organized, detail-oriented with strong work ethic and excellent time management.
• Community engagement: ability to deal positively, proactively, and empathically with congregants.
• Strong interpersonal skills: adaptability, accountability and a growth mindset.  
• While membership in the synagogue is not required, knowledge of Jewish practices, culture and customs is necessary; familiarity with the Hebrew alphabet is preferred but not essential.

Technical Skills:

• Comfortable with Microsoft Suite, Google Suite, Zoom, Canva, Social Media.
• Familiarity with CRM platforms (ShulCloud or other database).
• Strong understanding of Social Media platforms (Facebook, Instagram). 

Duties of Role: 

• Manage general administrative tasks including office communications (phone, email, mail, meeting notifications, paperwork, greeting visitors).
• External communications: maintain and promote congregation programming calendar (email, website, Social Media, photos, print materials); oversee event logistics and registration (calendars, logistics, and promotional outreach).
• Internal communications: create, edit and update documents and regularly update member information in database.
• Provide high editorial standards for all public materials and ensure brand consistency across all communications channels.
• Assist the clergy with administrative matters including correspondence, scheduling, and ritual duties.

Job Title: Senior Accountant or Bookkeeper

Full-time (or Part-Time)

Hours: Flexible in-office hours between 9 - 5 

Location: Hybrid (combo onsite + remote)

Compensation: $70K - $90K for FT + commission opportunities (OR

Comparable Hourly Rate for PT)

Benefits: Dental, Medical, Paid Time Off, Retirement, Vision

A dynamic CPA firm with significant growth potential and opportunities for advancement is seeking an experienced and detail-oriented Senior Accountant or excellent Bookkeeper. The ideal candidate will play a key role in delivering high-quality accounting and advisory services to our diverse client base. This position requires technical expertise, leadership skills, and a commitment to excellence in financial reporting and compliance. Very flexible hours outside of tax season, short summer weeks, and hybrid office schedule options. 

Qualifications:

• Minimum of 5+ years of progressive accounting experience, preferably in public accounting, with strong knowledge of GAAP and tax codes. 
• Excellent analytical, organizational and problem-solving abilities.
• Proven leadership skills with experience managing teams or projects.
• Exceptional communication skills, both written and verbal, for client and team interactions.

Technical Skills or Certifications Required:

• Proficiency in accounting software (e.g., QuickBooks, Xero, or similar) and advanced Excel skills.
• Active CPA license is a plus, but not required.
• Degree in Accounting or Finance is also a plus. 

Duties of Role: 

• Prepare and review complex financial statements, ensuring accuracy and compliance with GAAP.
• Oversee client bookkeeping, general ledger maintenance, and account reconciliations.
• Analyze client financial data to identify trends, risks, and opportunities for improvement.
• Collaborate with firm partners and clients to deliver tailored accounting and advisory solutions.
• Stay current on industry regulations, tax laws, and accounting best practices.