Part-Time Job Opportunities: Current Listings

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Job Title: Accounting / Operations Administrator
Part-Time
Hours: 4 days/week, approximately 10 a.m.–4 p.m. (flexible)
Location: Onsite in Highwood, IL / Fort Sheridan
Compensation: $35/hour
Benefits: N/A

Join a dynamic, growing business in a unique onsite role that combines accounting, financial administration, HR, and day-to-day operations. This position works closely with the CEO, Project Manager, accountant, banks, vendors, employees, and clients, making it an integral part of the company’s financial and operational success.
The ideal candidate is highly organized, detail-oriented, trustworthy, and comfortable managing confidential financial information while keeping multiple priorities moving. Strong QuickBooks and accounting experience, excellent communication skills, and the ability to work independently are essential. This is an excellent opportunity for a self-motivated problem-solver who enjoys taking ownership and being a key part of a close-knit business.

Qualifications:

• Previous experience in accounting, bookkeeping, accounts receivable, office administration, or business operations
• Strong understanding of accounts receivable, accounts payable, payroll, reconciliations, cash flow, and working capital
• Hands-on experience managing financial records and confidential information
• Experience working with QuickBooks
• Highly organized with exceptional attention to detail and accuracy
• Ability to manage multiple priorities, deadlines, accounts, and projects simultaneously
• Excellent communication and interpersonal skills
• Strong problem-solving and critical-thinking abilities
• Self-motivated and able to work independently while collaborating effectively with a team
• Strong work ethic, discretion, and professional judgment
• Ability to work directly with company leadership, employees, clients, vendors, accountants, and financial institutions
• Comfortable handling sensitive employee, financial, banking, tax, and business information
• Ability to work onsite in Fort Sheridan four days per week

Technical Skills:

• Proficiency in QuickBooks and Microsoft Excel
• Proficiency with digital accounting and financial record-keeping systems
• Experience with bank and credit card reconciliation
• Payroll processing and expense-report management
• Digital ledger management and financial tracking
• Microsoft Office / Google Workspace or comparable productivity platforms
• Ability to maintain organized electronic records and confidential documentation
• Familiarity with HR documentation, payroll tax records, insurance, retirement accounts, and compliance requirements preferred

Duties of Role:
Accounting & Financial Management

• Prepare and analyze monthly, quarterly, and annual financial statements
• Manage cash flow and working capital to support the company’s financial objectives
• Ensure compliance with applicable accounting standards, tax regulations, and internal policies
• Oversee accounts payable, accounts receivable, payroll, and general ledger functions
• Manage project invoices, client accounts receivable, and payment collection
• Track and maintain the company’s digital financial ledger, including credits and debits
• Manage bank and credit card reconciliations using QuickBooks
• Conduct financial analysis and provide recommendations to improve profitability
• Prepare management reports and present financial performance and key financial information to senior leadership
• Monitor company cash flow and review financial activity with the CEO
• Monitor and analyze project costs and prepare job-cost reports
• Review vendor and subcontractor quotes as they relate to cash-flow forecasting

Payroll, HR & Compliance

• Gather, track, and process employee payroll and expense reports
• Maintain employee HR files, including W-2/W-9 documentation, Illinois Secure Choice compliance, workers’ compensation, and related records
• Coordinate documentation for payroll taxes, real estate taxes, annual charitable donations, and tax returns
• Maintain, review, and update health and safety policies
• Maintain strict confidentiality of financial, employee, banking, tax, and password information

Banking, Insurance & Corporate Administration

• Work directly with the company accountant on monthly, quarterly, and year-end accounting activities
• Work with banks and financial contacts to manage company assets in coordination with the CEO
• File annual reports for corporate entities
• Maintain company insurance and retirement accounts
• Coordinate financial and administrative documentation with accountants, financial institutions, and other professional advisors

Operations & Property Administration

• Manage business and building accounts for company properties, including utilities, maintenance and repairs, inspections, insurance, loans, landscaping, fire/security protection, HVAC, vehicles, and related expenses
• Prepare and maintain new-client accounts receivable forms and documentation
• Work closely with the Project Manager to understand project timelines and coordinate payments to and from clients, artists, employees, vendors, and subcontractors
• Help ensure project financial activity aligns with timelines, budgets, and expected payments
• Provide general accounting and operational support to the CEO and broader team

Job Title: Operations Assistant

Part-time (potential to move into Full-Time)

Hours: 20 - 25 hours per week, flexible schedule between 9 - 5

Location: Hybrid WFH + in office (choose either Deerfield OR Oakbrook)

Compensation: $30/hour 

A local partner group within a nationwide financial services company is looking for a new supportive team player to keep operations running smoothly as business grows. The right candidate will demonstrate solid administrative know-how, excellent attention to details, and a conscientious, professional demeanor. Training will be provided and once established and comfortable, a partially remote schedule can be determined.  This role is ideal for someone who enjoys helping to serve client needs, managing processes, and keeping operations on track in a professional financial services environment.

Qualifications:

• Minimum 3 years of administrative and/or executive support experience (banking, insurance or financial services preferred but not required)
• Exceptional attention to detail is a must
• Strong time management skills with ability to manage multiple priorities with ease, staying one step ahead of needs, with timely follow-through 
• Proven organizational skills with background in managing workflows, scheduling, data entry and other office logistics 
• Strong communication with polished written and verbal skills, easily establishing and/or learning systems and processes efficiently 
• Conscientious with a keen understanding of handling confidential information with care
• Ability to prioritize multiple tasks and work independently

Technical Skills:

• Highly proficient in Microsoft Suite, including Teams
• Familiarity with Salesforce or comparable CRM platform
• Experience managing data entry forms 

Duties of Role: 

• Directly support advisors with day-to-day client service and administrative operations
• Manage all internal workflows, data entry, scheduling and communications (email, phone, data entry, etc.)
• New business support: process new account openings, transfers, application and other forms; review paperwork for accuracy and completeness before submission 
• Handle client service requests and follow-through to completion 
• Track outstanding items and proactively communicate with clients, advisors, and financial institutions
• Maintain organized client records and ensure confidential information is handled with care

Job Title: Bookkeeper/Accounting Associate
Part-time
Hours: Flexible (20-30 hours/week, fluid schedule)
Location: Onsite in Skokie initially, with room to grow into remote work
Compensation: $35-$60/hour, based on experience
Benefits: possible + work-life balance

A start-up, modern, family-owned vending solutions company that's already thriving after just one year in business and growing. They are looking for the behind-the-scenes partner who can match that energy: a dedicated, loyal, and resourceful bookkeeper to get the books clean and financials accurate as you build a strong foundation for the future. The sales-focused CEO needs someone who's sharp with software, comfortable juggling a lot of moving parts, and excited by the opportunity to grow into a Controller role as trust is built. If you're looking for real flexibility, meaningful ownership over your work, and a company on the rise, this could be the fit.

Qualifications:

• 2+ years of bookkeeping or accounting experience preferred
• Associate's degree in Accounting, Finance, or related field preferred
• Highly organized and resourceful; able to juggle multiple moving parts at once
• Detail-oriented with strong follow-through on getting financials clean and accurate spreadsheets

Duties of Role:

• Clean up and organize existing books to ensure accurate financial records
• Manage bill pay, invoicing, and day-to-day bookkeeping
• Perform regular bank and credit card reconciliations
• Maintain accurate, up-to-date Profit & Loss statements
• Manage accounts payable/receivable across 50+ active client accounts
• Handle merchant services accounting
• Support tax-related bookkeeping needs
• Provide regular financial updates and reporting to the CEO
• Serve as the dedicated financial point person as the company scales.

Operations Coordinator/Pre-Construction 

Part-time

Hours: 20-30 (flexible)

Location: Wilmette, onsite time at suburban locations

Compensation: $25 p/hour

Chicago North shore woman-owned design-build firm specializing in high-end kitchens, baths, additions, whole-home renovations, and custom homes is hiring an assistant. This is an exciting opportunity to play a key role in a collaborative team, bridging the gap between design, preconstruction, and construction. If you're highly organized, enjoy keeping projects moving, and love bringing order to multiple moving pieces, you'll thrive in this dynamic and growing company with room for advancement. 

Qualifications:

• 3+ years of experience in construction, design, project coordination, or operations
• Ability to read residential construction blueprints and understand construction sequencing
• Exceptional organizational and time management skills
• Strong communication and problem-solving abilities
• Self-motivated with the ability to manage multiple projects independently
• Experience with BuilderTrend or similar project management software preferred
• Must have reliable transportation and access to a vehicle for occasional visits to local job sites

Duties of Role: 

• Coordinate project setup from design through construction
• Manage subcontractor bids, permitting, procurement, and material tracking
• Review project details, schedules, and documentation to keep projects on track
• Coordinate with designers, architects, vendors, project managers, and homeowners
• Maintain BuilderTrend project records and prepare project documentation
• Visit local job sites as needed to support project coordination and operations.

Job Title: Accounting Assitant

Part-time

Location: Onsite in Naperville (close to Metra)

Compensation: $25 p/hr or based on experience

Join an all-women Naperville firm that is laser-focused on serving the financial needs of Chicago-area nonprofit organizations, along with for-profit entrepreneurs. This is your opportunity to learn, grow and be part of client-focused work in the nonprofit sector and for-profit entrepreneurs.  Does providing clients with your highest level of service excite and motivate you?   Would you like to work with a team that is as committed to their clients as you are? Do you want to preserve balance of life/work quality?  Consider this hands-on, client-facing role in our niche firm!

Qualifications:

• Exceptional attention to detail is a must
• Strong time management skills with the ability to manage multiple priorities with ease, staying one step ahead of needs 
• Proven organizational skills with background in managing workflows, scheduling, data entry and other office logistics 
• Strong communication with polished written and verbal skills, easily establishing and/or learning systems and processes efficiently 
• Dedicated work ethic and self-motivated individual who thrives in a fast-paced professional environment

Duties of Role: 

• Directly support the Staff Accountant on day-to-day operations, as well as special projects
• Date entry
• Perform administrative workflows and communications (email, phone, data entry, etc.)
• Communications: prepare client materials, reports and applications
• New business support: coordinate RFPs and proposal documents
• Client relations: contact existing clients for follow-up and processing

Job Title: Paralegal 

Part-time/Flexible hours

Hours: +/-20 hours/week 

Location: Lake Forest

Compensation: Based on level of experience

A national law firm founded to serve the needs of early-stage companies and entrepreneurs is looking for a tech-savvy paralegal.  They are looking for someone who has the skills that their clients need, and the mindset to build the legal practice of tomorrow and will take initiative and think outside the box  

Qualifications: 

• Prior experience as a paralegal (startup, corporate, or tech law experience a plus).
• Strong technology skills with the ability to learn new platforms quickly.
• Experience with legal tech tools, CRM systems, or workflow automation preferred
• Excellent organizational skills and attention to detail.
• Ability to think creatively and propose innovative solutions. 
• Strong written and verbal communication skills.
• Comfort working in a boutique, fast-paced, entrepreneurial environment.
• Self-starter who takes initiative and thrives in a collaborative culture.

Duties of Role: 

• Support attorneys with document preparation, drafting, and legal research.
• Assist with entity formations, corporate governance, and startup documentation.
• Manage and organize digital files, client data, and workflow systems.
• Identify opportunities to streamline processes using technology and automation.
• Collaborate with attorneys to improve templates, checklists, and internal tools.
• Help support clients navigating legal tech platforms or digital onboarding.
• Take initiative to solve problems proactively and suggest new, efficient processes.
• Maintain accurate records, deadlines, and case/project management systems.
• Communicate professionally with startups, founders, and internal team members.