Part-Time Job Opportunities: Current Listings

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Job Title: QuickBooks Administrative Specialist
Part-time
Hours: 15 hours/week
Location: Hybrid 2 days in Oak Park office
Compensation: per hour

If you love bringing order to complexity, are a customer service-focused team player who treats every client relationship with care, confidentiality, and professionalism, this role is for you. This part-time, hybrid role is primarily focused on bookkeeping, while also supporting the relationship managers with a variety of client-related activities. You'll work independently while receiving hands-on mentoring and coaching from an experienced Principal, and there is real potential for this position to grow as the company grows. Want to make a meaningful difference for clients as part of a supportive, relationship-driven team?  See below. 

Qualifications:

• Educational background and/or experience in banking, bookkeeping, accounting, or finance
• Minimum of an undergraduate degree
• Strong organizational skills with keen attention to detail, and the ability to both create and maintain order
• Customer-service focused, with a genuine commitment to client satisfaction
• Team player who embraces the company mission
• Ability to work independently and manage time effectively
• Comfortable asking co-workers and the Principal questions, and open to constructive mentoring and training
• Handles all duties with confidentiality and extreme professionalism
• Strong interpersonal skills, with a relationship-focused approach to clients and colleagues
• Ability to work both remotely and onsite at the office

Duties of Role:

• Perform bookkeeping for clients, maintaining accurate and organized financial records in Quicken and QuickBooks
• Use Excel to track, organize, and report client financial information
• Assist Relationship Managers with a variety of client-related activities
• Correspond professionally with clients, colleagues, and outside professionals by email and text
• Attend client visits and meetings with other professionals as needed
• Submit a weekly Flash Report summarizing the week's activities

Job Title: Customer Experience Office Manager
Part-Time
Hours: 3 days/week: Mon 7:30 a.m.–4:30 p.m., Wed 8:30 a.m.–5:30 p.m., Thu 10:30/11 a.m.–7:30 p.m.
Location: Onsite in Highland Park, IL
Compensation: $25/hour
Benefits: N/A

Join a thriving medical spa on Chicago's North Shore where patient care and personal connection come first. We're looking for a warm, polished Office Manager who presents well, genuinely loves people, and knows how to make every patient feel welcomed the moment they walk through the door. This is a role for someone who thrives on delivering exceptional customer service, building lasting patient relationships, and keeping a busy, high-end practice running smoothly behind the scenes. If you're detail-oriented, love creating a great first impression, and want to be part of a growing team, this could be your next great opportunity.

Qualifications:

• Minimum 2 years of experience in a cosmetic medicine office or similar environment
• Warm, professional presence with excellent communication and interpersonal skills
• Proven ability to build relationships and drive patient retention
• Detail-oriented with strong time management and multitasking skills
• Team-player who is self-motivated, adaptable, and a strong problem-solver

Technical Skills:

• Proficiency in Microsoft Office
• Experience with patient management/scheduling software
• Comfortable supporting social media content creation (Instagram, Facebook)

Duties of Role:

• Create a welcoming, attentive experience for every patient and visitor
• Oversee daily operations, scheduling, and treatment room preparation
• Prepare daily, weekly, and monthly financial reports
• Manage inventory, merchandise flow, and vendor communications
• Support marketing efforts, events, and promotions
• Lead and support front-desk and team coordination
• Ensure compliance with HIPAA, OSHA, and CLIA standards

Job Title: Accounting / Operations Administrator
Part-Time
Hours: 4 days/week, approximately 10 a.m.–4 p.m. (flexible)
Location: Onsite in Highwood, IL / Fort Sheridan
Compensation: $35/hour
Benefits: N/A

Join a dynamic, growing business in a unique onsite role that combines accounting, financial administration, HR, and day-to-day operations. This position works closely with the CEO, Project Manager, accountant, banks, vendors, employees, and clients, making it an integral part of the company’s financial and operational success.
The ideal candidate is highly organized, detail-oriented, trustworthy, and comfortable managing confidential financial information while keeping multiple priorities moving. Strong QuickBooks and accounting experience, excellent communication skills, and the ability to work independently are essential. This is an excellent opportunity for a self-motivated problem-solver who enjoys taking ownership and being a key part of a close-knit business.

Qualifications:

• Previous experience in accounting, bookkeeping, accounts receivable, office administration, or business operations
• Strong understanding of accounts receivable, accounts payable, payroll, reconciliations, cash flow, and working capital
• Hands-on experience managing financial records and confidential information
• Experience working with QuickBooks
• Highly organized with exceptional attention to detail and accuracy
• Ability to manage multiple priorities, deadlines, accounts, and projects simultaneously
• Excellent communication and interpersonal skills
• Strong problem-solving and critical-thinking abilities
• Self-motivated and able to work independently while collaborating effectively with a team
• Strong work ethic, discretion, and professional judgment
• Ability to work directly with company leadership, employees, clients, vendors, accountants, and financial institutions
• Comfortable handling sensitive employee, financial, banking, tax, and business information
• Ability to work onsite in Fort Sheridan four days per week

Technical Skills:

• Proficiency in QuickBooks and Microsoft Excel
• Proficiency with digital accounting and financial record-keeping systems
• Experience with bank and credit card reconciliation
• Payroll processing and expense-report management
• Digital ledger management and financial tracking
• Microsoft Office / Google Workspace or comparable productivity platforms
• Ability to maintain organized electronic records and confidential documentation
• Familiarity with HR documentation, payroll tax records, insurance, retirement accounts, and compliance requirements preferred

Duties of Role:
Accounting & Financial Management

• Prepare and analyze monthly, quarterly, and annual financial statements
• Manage cash flow and working capital to support the company’s financial objectives
• Ensure compliance with applicable accounting standards, tax regulations, and internal policies
• Oversee accounts payable, accounts receivable, payroll, and general ledger functions
• Manage project invoices, client accounts receivable, and payment collection
• Track and maintain the company’s digital financial ledger, including credits and debits
• Manage bank and credit card reconciliations using QuickBooks
• Conduct financial analysis and provide recommendations to improve profitability
• Prepare management reports and present financial performance and key financial information to senior leadership
• Monitor company cash flow and review financial activity with the CEO
• Monitor and analyze project costs and prepare job-cost reports
• Review vendor and subcontractor quotes as they relate to cash-flow forecasting

Payroll, HR & Compliance

• Gather, track, and process employee payroll and expense reports
• Maintain employee HR files, including W-2/W-9 documentation, Illinois Secure Choice compliance, workers’ compensation, and related records
• Coordinate documentation for payroll taxes, real estate taxes, annual charitable donations, and tax returns
• Maintain, review, and update health and safety policies
• Maintain strict confidentiality of financial, employee, banking, tax, and password information

Banking, Insurance & Corporate Administration

• Work directly with the company accountant on monthly, quarterly, and year-end accounting activities
• Work with banks and financial contacts to manage company assets in coordination with the CEO
• File annual reports for corporate entities
• Maintain company insurance and retirement accounts
• Coordinate financial and administrative documentation with accountants, financial institutions, and other professional advisors

Operations & Property Administration

• Manage business and building accounts for company properties, including utilities, maintenance and repairs, inspections, insurance, loans, landscaping, fire/security protection, HVAC, vehicles, and related expenses
• Prepare and maintain new-client accounts receivable forms and documentation
• Work closely with the Project Manager to understand project timelines and coordinate payments to and from clients, artists, employees, vendors, and subcontractors
• Help ensure project financial activity aligns with timelines, budgets, and expected payments
• Provide general accounting and operational support to the CEO and broader team

Operations Coordinator/Pre-Construction 

Part-time

Hours: 20-30 (flexible)

Location: Wilmette, onsite time at suburban locations

Compensation: $25 p/hour

Chicago North shore woman-owned design-build firm specializing in high-end kitchens, baths, additions, whole-home renovations, and custom homes is hiring an assistant. This is an exciting opportunity to play a key role in a collaborative team, bridging the gap between design, preconstruction, and construction. If you're highly organized, enjoy keeping projects moving, and love bringing order to multiple moving pieces, you'll thrive in this dynamic and growing company with room for advancement. 

Qualifications:

• 3+ years of experience in construction, design, project coordination, or operations
• Ability to read residential construction blueprints and understand construction sequencing
• Exceptional organizational and time management skills
• Strong communication and problem-solving abilities
• Self-motivated with the ability to manage multiple projects independently
• Experience with BuilderTrend or similar project management software preferred
• Must have reliable transportation and access to a vehicle for occasional visits to local job sites

Duties of Role: 

• Coordinate project setup from design through construction
• Manage subcontractor bids, permitting, procurement, and material tracking
• Review project details, schedules, and documentation to keep projects on track
• Coordinate with designers, architects, vendors, project managers, and homeowners
• Maintain BuilderTrend project records and prepare project documentation
• Visit local job sites as needed to support project coordination and operations.

Job Title: Accounting Assitant

Part-time

Location: Onsite in Naperville (close to Metra)

Compensation: $25 p/hr or based on experience

Join an all-women Naperville firm that is laser-focused on serving the financial needs of Chicago-area nonprofit organizations, along with for-profit entrepreneurs. This is your opportunity to learn, grow and be part of client-focused work in the nonprofit sector and for-profit entrepreneurs.  Does providing clients with your highest level of service excite and motivate you?   Would you like to work with a team that is as committed to their clients as you are? Do you want to preserve balance of life/work quality?  Consider this hands-on, client-facing role in our niche firm!

Qualifications:

• Exceptional attention to detail is a must
• Strong time management skills with the ability to manage multiple priorities with ease, staying one step ahead of needs 
• Proven organizational skills with background in managing workflows, scheduling, data entry and other office logistics 
• Strong communication with polished written and verbal skills, easily establishing and/or learning systems and processes efficiently 
• Dedicated work ethic and self-motivated individual who thrives in a fast-paced professional environment

Duties of Role: 

• Directly support the Staff Accountant on day-to-day operations, as well as special projects
• Date entry
• Perform administrative workflows and communications (email, phone, data entry, etc.)
• Communications: prepare client materials, reports and applications
• New business support: coordinate RFPs and proposal documents
• Client relations: contact existing clients for follow-up and processing

Job Title: Paralegal 

Part-time/Flexible hours

Hours: +/-20 hours/week 

Location: Lake Forest

Compensation: Based on level of experience

A national law firm founded to serve the needs of early-stage companies and entrepreneurs is looking for a tech-savvy paralegal.  They are looking for someone who has the skills that their clients need, and the mindset to build the legal practice of tomorrow and will take initiative and think outside the box  

Qualifications: 

• Prior experience as a paralegal (startup, corporate, or tech law experience a plus).
• Strong technology skills with the ability to learn new platforms quickly.
• Experience with legal tech tools, CRM systems, or workflow automation preferred
• Excellent organizational skills and attention to detail.
• Ability to think creatively and propose innovative solutions. 
• Strong written and verbal communication skills.
• Comfort working in a boutique, fast-paced, entrepreneurial environment.
• Self-starter who takes initiative and thrives in a collaborative culture.

Duties of Role: 

• Support attorneys with document preparation, drafting, and legal research.
• Assist with entity formations, corporate governance, and startup documentation.
• Manage and organize digital files, client data, and workflow systems.
• Identify opportunities to streamline processes using technology and automation.
• Collaborate with attorneys to improve templates, checklists, and internal tools.
• Help support clients navigating legal tech platforms or digital onboarding.
• Take initiative to solve problems proactively and suggest new, efficient processes.
• Maintain accurate records, deadlines, and case/project management systems.
• Communicate professionally with startups, founders, and internal team members.