Current Listings: Part-Time & Flexible

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Job Title: Corporate Greeter

Part-Time Job Share 

Hours: 22.5 hours a week, (morning/afternoon shifts 8:30-1 or 1-5:30)

Location: Onsite in Chicago (Ravenswood)

Compensation: $24/hour  

An iconic Chicago mortgage company is seeking two part-time corporate greeters for a job share at its state-of-the art headquarters. This is an important customer service position that requires facetime with executives, team leaders, visitors and new recruits. Maintaining poise and professionalism while managing multiple tasks is key; being a helpful and kind problem-solver is paramount. If you want to be a part of an engaging office with lots of perks, but can only commit to 20 hours a week, this is for you! 

Qualifications:

• Customer service focused with inherent desire to serve clients and create a comfortable, welcoming experience
• Superior time management skills, ability to manage schedules and deadlines in a fast-paced environment
• Excellent communication skills, both verbal and written 
• Adaptable, positive mindset with strong work ethic, willing to help
• Self-motivated, multi-tasker with strong attention to detail 
• Strong listening, problem-solving skills and out-of-box thinking

Technical Skills Required:

• Computer proficient in Microsoft Suite (Outlook), Google  
• Basic knowledge of general social media/applications (UPS, FedEx, etc.)

Duties of Role: 

• Greet all guests entering lobby and maintain Daily Visitor Log/Badges
• Answer and direct calls on multi-line switchboard
• Set-up and clean-up conference rooms as needed
• Sort mail deliveries; receive, record and draft documents for shipping
• Participate as support staff for company events and functions as needed

Perks:

• Access to on-site gym, seasonal rooftop deck, and cafe (free coffee!)
• Free reserved and street parking; Brown line adjacent 
• Option to work extra hours for any after-work events 

Job Title: Legal Assistant/ Paralegal

Flexible schedule: 30 hour  

Hours: 10am - 4-4:30

Location: Mon-Thur in office- Chicago- Loop

Compensation: $25- $40

A Chicago-based boutique intellectual property law firm is in search of a Legal Assistant. This role offers flexible hours and requires a highly organized candidate with a keen eye for detail. Responsibilities involve reviewing and editing documents, handling administrative tasks, managing data filing, and organizing workflow.  

Qualifications:

• Self-starter with problem solving abilities, able to effectively multi-task, excellent communication, and organizational skills
• Strong project management skills with attention to detail and deadlines
• Proficient in MS Word, Excel, Outlook and Adobe Acrobat
• Ideally, three years or more of experience as a legal assistant, IP Law a Bonus

Duties of Role: 

• Managing on-line docketing system of U.S. and foreign trademarks and patents; and entering new matters
• Preparing letters or other correspondence/documents using firm’s applicable forms
• Assisting with saving correspondence and documents into firm’s electronic filing system
• Regularly providing status updates regarding upcoming docketing deadlines
• Assisting with trademark filings at the United States Patent and Trademark Office (USPTO) (e.g., for example, new trademark applications and renewals of registered trademarks, obtaining specimens of use from internet websites)
• Assisting firm with monthly invoices to clients and payment of firm expenses.

Job Title: Front Desk Administrative Assistant

Part-time

Hours: 4 days/week; Mon 9:30 - 3:30 + Tues/Wed/Thurs 8:45 - 3:45

Location: Onsite in office near Skokie/Chicago border

Compensation: $20-$21/hour 

This orthopedic practice is looking for a reliable, responsible, and friendly front desk admin. They are fully electronic and are looking for someone tech savvy. This person should be an empathetic communicator as they will be greeting patients.

Qualifications:

• Up to 2 years experience in a medical office, telemarketing or other customer service position preferred
• Strong written and verbal communication skills
• Ability to perform multiple and diverse tasks simultaneously
• Proven experience handling patients/customers and dealing with conflict
• Familiarity with scheduling and rearranging appointments and checking in/out patients from an electronic medical record system
• Working knowledge of managed care
• Pleasant speaking voice and demeanor; neat, professional appearance
• Attention to accuracy and detail is strongly encouraged

Technical Skills or Certifications Required:

• Proficient in administrative technologies and office equipment
• Quick to learn medical terminology that applies to an orthopaedic practice
• Comfortable using an electronic medical record system, fax machine and other office technology

Duties of Role: 

• Phone answering and appointment scheduling in a timely and pleasant manner
• Receive and process fax referrals from physicians and other sources 
• Contact patients to schedule appointments; explain to patient all the necessary information, process, guidelines and potential financial requirements
• Pre-register new patients over the phone prior to arrival
• Verify patient’s insurance eligibility using online tools
• Make reminder phone calls or use automated systems 48 hours before designated patient appointments

Job Title: Practice/Office Manager in the medical industry 

Part-time, Hybrid

Hours: 25 hours a week 

Location: Remote with occasional in-person meetings in Lake Forest

Compensation: $25 per hour

A small remote practice of 10 pediatric therapeutic providers is currently looking for an office manager to support the owner and practitioners. This is a unique opportunity to join an amazing small team where you are valued and appreciated, while providing autonomy for your schedule. Work from home most days, a commitment of 4-5 set days per week, during typical business hours and participate in weekly meetings with the owner in person. This company is growing and looking for someone with strong organizational and time management skills, the ability to think critically and stay on task, with the confidence to take on a technical role and many moving parts. 

Qualifications:

• Ideally 3 or more years of experience in a medical office or similar environment
• 2 or more years of management and/or supervising experience
• Bonus if familiar with physical therapy, occupational therapy, speech therapy, mental health outpatient clinic and operations and/or early intervention system
• Must be a self-starter who can work independently yet function in a highly collaborative, fast-paced team environment
• Tech-savvy with ease in learning new programs in multiple online platforms for enrollment, accounting, payroll, communication, and charting 
• EMR experience required, training to be provided
• Ability to multi-task, work under pressure and meet deadlines effectively while exhibiting timeliness with patients and providers 
• Excellent written and verbal communication skills; outstanding patient/customer service skills
• Must be a team player with integrity who understands patient service focus and flexibility

Duties of Role: 

• Coordinate new referrals with providers’ current caseloads, including the intake process and monitoring of waitlists
• Manage and monitor practice website and all patient inquiries
• Act as liaison between providers, clients and billing lead
• Complete pre-certifications, tracking authorization expirations, Rx expirations
• Ensure client’s charts are complete and if any paperwork is missing, communicate and follow up to obtain it
• Manage marketing, newsletters and social media and outreach for local community opportunities

Billing Support

• Daily communication between insurance biller, service coordinators, families and providers
• Follow up with client invoices, invoice questions
• Upload mailed provider claim summaries to files for biller to view to ensure timely payment of therapy sessions
• Support the billing department in setting up ERA, EFT’s for the practice with specific insurance payouts
• Assist with recruitment for staffing in the practice, reviewing resumes and pre-screening potential hires

Technical Skills or Certifications Required:

• Must have and be PC/Mac proficient and able to thrive in a fast-paced setting
• Experience in Microsoft Office Suite: Google, Word and Excel a must
• Strong familiarity with Social Media platforms and Canva 
• Associates degree preferred

Job Title: Communications Associate

Part-time

Hours: 25-35 hours/week, remote w/in office hours: Tuesday 9:30-4

Location: Onsite in Lombard, IL

Compensation: $20-$24/hour based on experience

A reform synagogue in the western suburbs of Chicago is hiring! The Communications Associate serves as the first point of contact for members and the public, reporting directly to the Executive Director, while also supporting two rabbis. This role assists senior staff with the synagogue’s general office operations, event coordination, and marketing outreach, as well as fulfilling the membership’s needs. This caring organization is proud of its commitment to honor and respect the diversity of its membership and strives for inclusivity, welcoming everyone including Jewish-adjacent (non-Jewish) and LGBTQ+ members. 

Qualifications:

• Excellent communication skills, written and verbal, with marketing or public relations or community outreach experience.
• Office operations know-how: proficient in technology, branding, scheduling, data entry etc. (see more details below).
• Highly organized, detail-oriented with strong work ethic and excellent time management.
• Community engagement: ability to deal positively, proactively, and empathically with congregants.
• Strong interpersonal skills: adaptability, accountability and a growth mindset.  
• While membership in the synagogue is not required, knowledge of Jewish practices, culture and customs is necessary; familiarity with the Hebrew alphabet is preferred but not essential.

Technical Skills:

• Comfortable with Microsoft Suite, Google Suite, Zoom, Canva, Social Media.
• Familiarity with CRM platforms (ShulCloud or other database).
• Strong understanding of Social Media platforms (Facebook, Instagram). 

Duties of Role: 

• Manage general administrative tasks including office communications (phone, email, mail, meeting notifications, paperwork, greeting visitors).
• External communications: maintain and promote congregation programming calendar (email, website, Social Media, photos, print materials); oversee event logistics and registration (calendars, logistics, and promotional outreach).
• Internal communications: create, edit and update documents and regularly update member information in database.
• Provide high editorial standards for all public materials and ensure brand consistency across all communications channels.
• Assist the clergy with administrative matters including correspondence, scheduling, and ritual duties.

Job Title: Senior Accountant or Bookkeeper

Full-time (or Part-Time)

Hours: Flexible in-office hours between 9 - 5 

Location: Hybrid (combo onsite + remote)

Compensation: $70K - $90K for FT + commission opportunities (OR

Comparable Hourly Rate for PT)

Benefits: Dental, Medical, Paid Time Off, Retirement, Vision

A dynamic CPA firm with significant growth potential and opportunities for advancement is seeking an experienced and detail-oriented Senior Accountant or excellent Bookkeeper. The ideal candidate will play a key role in delivering high-quality accounting and advisory services to our diverse client base. This position requires technical expertise, leadership skills, and a commitment to excellence in financial reporting and compliance. Very flexible hours outside of tax season, short summer weeks, and hybrid office schedule options. 

Qualifications:

• Minimum of 5+ years of progressive accounting experience, preferably in public accounting, with strong knowledge of GAAP and tax codes. 
• Excellent analytical, organizational and problem-solving abilities.
• Proven leadership skills with experience managing teams or projects.
• Exceptional communication skills, both written and verbal, for client and team interactions.

Technical Skills or Certifications Required:

• Proficiency in accounting software (e.g., QuickBooks, Xero, or similar) and advanced Excel skills.
• Active CPA license is a plus, but not required.
• Degree in Accounting or Finance is also a plus. 

Duties of Role: 

• Prepare and review complex financial statements, ensuring accuracy and compliance with GAAP.
• Oversee client bookkeeping, general ledger maintenance, and account reconciliations.
• Analyze client financial data to identify trends, risks, and opportunities for improvement.
• Collaborate with firm partners and clients to deliver tailored accounting and advisory solutions.
• Stay current on industry regulations, tax laws, and accounting best practices.