Current Listings: Full-Time & Flexible

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Job Title: Operations Manager

Full-time

Hours: 40 hours/week, exact schedule TBD 

Location: Onsite in Wilmette

Compensation: $65K - $75K based on experience 

Benefits: Paid time off, 401k with employer match, dental work, uniform, continuing education, staff outings and lunches, professional development opportunities

A well-established family dental office that focuses on quality care is looking for an exceptional front-of-office manager to join their tight-knit team. This operational expert and customer service specialist will continue the practice’s tradition of treating patients like family and creating a welcoming, stress-free environment for everyone. The office culture focuses on working together as a team to take care of everyone. The ideal candidate is someone who is looking for a career role and who truly cares about the work they are doing.

Qualifications:

• Several years front desk or other administrative experience and/or office management background; Previous dental or medical/healthcare office experience is a plus, but not required 
• Exceptional customer service skills and a team player willing to roll up their sleeves proactively 
• Strong, professional communication skills with a polished service-first mindset
• Excellent organization and time management skills with forward-thinking planning acumen to maintain accurate appointment calendar and up-to-date charts and documentation
• HR onboarding background is a plus 
• Experience working in groups and small teams with track record of success
• Adaptable personality, able to adapt to feedback and learn from mistakes to avoid them in future
• Dependable work ethic with empathetic leadership, organizational and self-motivated multitasking abilities
• Ability to work seamlessly with other front-of-office staff and balance shared tasks with grace and efficiency

Technical Skills:

• Highly proficient with technology, including Microsoft Office and CRM systems or other database for clients/patients
• Ability to learn and easily implement practice management software and communication technology to manage scheduling and interact with patients and doctors/staff
• Understanding of website management a bonus (updates and maintenance) 

Duties of Role: 

• Manage front desk: answer phones, schedule and maintain patient appointments, greet patients, collect payments, verify insurance eligibility and benefits.
• Lead office operations: update office documents, workflows, compliance, vendor relations, office maintenance projects, etc. 
• Coordinate staffing and HR needs: manage staff time off, handle new hire processes, onboarding and training, etc. 
• Manage patient records: maintain, file and retrieve patient charts and records; gather information from patients and scan all information into the Electronic Medical Record. 
• Manage insurance and financial information for all patients, including providing insurance support (confirming coverage eligibility, patient co-pays and/or deductibles) and explaining benefits and financial options in non-clinical terms
• Process payments as needed and proactively note and maintain patients’ insurance information, plus understand how to implement billing as a result of insurance coverage
• Handle marketing outreach as needed via emails, mailers, village promotions, and other platforms
• Organize and execute staff development projects: plan outings, manage office meetings, oversee staff calendar and coverage
• Provide special project support for doctors: office technology, managing special events (holidays, marketing, etc.) as needed
  

Job Title: Patient Care Coordinator
Full-time
Hours: Monday–Friday, onsite
Location: Chicago, IL (Magnificent Mile area)
Compensation: $52K - $58K competitive compensation with quarterly bonus potential
Benefits: Health, dental, and vision insurance, paid time off and holidays, Simple IRA option

Want to join a supportive and established healthcare team that has been serving the Chicago area for more than 40 years.? Our client seeks a professional, organized and patient-focused Patient Care Coordinator to help deliver an exceptional experience in a fast-paced audiology practice. This role is ideal for someone who enjoys working directly with patients, thrives in a high-touch healthcare environment, and takes pride in providing compassionate service while managing scheduling, insurance verification and administrative responsibilities with accuracy and efficiency.

Qualifications:
• 2–3 years of experience in a medical office, healthcare practice, or patient-facing coordinator role
• Strong scheduling, multitasking, and organizational skills
• Experience verifying insurance benefits and interpreting medical insurance information
• Excellent communication and interpersonal skills
• Team-player with a positive and professional attitude
• Strong attention to detail and problem-solving abilities
• Adaptability and ability to work in a fast-paced environment
• Self-motivated with strong time management skills
• High school diploma or equivalent required; additional education or training preferred

Technical Skills:
• Experience with scheduling systems and electronic medical records preferred
• Proficiency with Microsoft Office and standard office software
• Ability to accurately maintain patient demographic and insurance information
• Comfortable processing payments and managing administrative documentation

Duties of Role:
• Schedule and optimize patient appointments to maximize provider productivity and patient access
• Greet and assist patients in a warm, professional manner
• Coordinate patient care and support hearing technology demonstrations and patient education
• Complete patient intake, insurance verification, and registration documentation accurately
• Collect co-pays, self-pay balances, and process patient payments
• Maintain accurate patient demographic and insurance information
• Answer incoming calls and manage patient inquiries with professionalism and empathy
• Communicate effectively with providers and team members across locations
• Support an exceptional patient experience from check-in through follow-up

Job Title: Senior Transactional Paralegal  (Corporate & Healthcare)
Full-time
Hours: Monday - Friday, 8-hour workday
Location: Onsite in Skokie, IL
Compensation: $80K – $92.5K depending on experience
Benefits: Health insurance, dental insurance, paid time off, 401(k)

Join a respected and growing legal team specializing in corporate, healthcare, lending, and real estate transactions. We are seeking a highly organized and detail-oriented Senior Transactional Paralegal who thrives in a fast-paced environment and takes ownership of complex transactional work. This is an excellent opportunity for someone looking to grow their legal career while working directly alongside experienced attorneys on sophisticated healthcare and commercial real estate matters. We are willing to train the right candidate on HUD/FHA Section 232 workflows, what matters most is strong transaction execution, professionalism, and the ability to manage multiple moving parts with confidence.

Qualifications:
• Minimum 3 years of paralegal, legal assistant, or comparable legal support experience preferred
• Bachelor’s degree or equivalent related experience required
• Paralegal certificate from an ABA accredited institution preferred
• Strong knowledge of corporate formations, EIN applications, annual reports, operating agreements, and organizational documentation
• Experience with title, survey, zoning, UCC, lien searches, lender checklists, and closing books preferred
• Ability to work onsite in Skokie, IL five days per week
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Self-motivated, dependable, adaptable, and able to manage multiple priorities
• Team-player with strong critical thinking and problem-solving abilities
• Strong work ethic and time management skills required

Technical Skills:
• Tech savvy and comfortable learning new systems quickly
• Strong proficiency in Microsoft Office Suite, especially Word, Outlook, Excel, and PowerPoint
• Experience with document management and time management software preferred

Duties of Role:
• Assist attorneys in preparing and drafting legal documents related to corporate, healthcare, lending, and real estate transactions
• Support sophisticated loan transactions involving skilled nursing and healthcare facilities
• Prepare and coordinate HUD/FHA closing and submission checklists
• Assist with Medicare/CMS, PECOS, and 855A related matters
• Coordinate with attorneys, clients, lenders, and third parties throughout transactions
• Oversee, train, and delegate tasks to legal assistants to improve workflow efficiency
• Maintain entity filings, annual reports, ownership charts, and organizational records
• Manage transaction timelines and ensure accurate completion of documentation
• Perform daily time entry and maintain strong billing/timekeeping practices
• Support high-level transaction execution while maintaining accuracy and organization

Job Title: Patient Liaison
Full-time (or Part-time)
Location: Onsite in Deerfield, IL
Compensation: $55 - $60K
Benefits: Comprehensive health, dental, and vision insurance, 401(k) with company matching

Join a dynamic and rapidly growing concierge medicine consulting and management company serving physician practices across the country. Based on Chicago’s North Shore, our collaborative and energetic team is dedicated to helping physicians spend more time focused on patient care and less time on administrative burdens. We are seeking a highly organized, compassionate, and enthusiastic Patient Liaison with exceptional communication and relationship-building skills to support prospective patients, physician clients, and practice operations. This is an exciting opportunity for someone with a background in sales or client services who is looking to build a meaningful career in healthcare services within a fast-paced, mission-driven environment.

Qualifications

• Bachelor’s degree in Business, Communications, Marketing, Public Relations, Healthcare, or a related field
• 3–5 years of experience in a client services, patient-facing, or customer relationship role
• Healthcare services experience preferred
• Excellent written and verbal communication skills
• Professional, upbeat demeanor with empathy and a patient-centered mindset
• Strong interpersonal skills with the ability to build relationships and nurture prospective patient leads
• Highly organized with strong attention to detail
• Ability to multitask and manage multiple priorities in a fast-paced environment
• Self-motivated team player with strong problem-solving and time management skills
• Ability to work collaboratively and independently
• Sales experience is a plus
• Loyal, dependable, and seeking long-term professional growth

Technical Skills:

• Tech savvy with strong computer proficiency
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint)
• Working knowledge of Salesforce or similar CRM platforms
• Familiarity with membership management or billing platforms preferred
• Experience with Photoshop, WordPress, Constant Contact, or InDesign is a plus

Duties of Role:

• Manage phone and website inquiries with professionalism and care
• Clearly explain the concierge medicine model and its benefits to prospective patients
• Track interactions and maintain accurate records within Salesforce and internal databases
• Nurture prospective patient leads through proactive follow-up and relationship-building
• Serve as a liaison between physician clients, office staff, and patients
• Support physician practices using proprietary membership management and billing software
• Collaborate with internal teams on operational processes and project implementation
• Plan, track, and support project success initiatives
• Assist in preparing marketing materials and outreach communications
• Maintain organization and workflow continuity in a fast-paced environment

Job Title: Senior Bookkeeper/Assistant Controller

Hours: 8:30 AM- 5 PM (early off Fridays during summer)

Location: Lake Bluff, IL 

Compensation: $75K - $125K 

Benefits: Yes 

A well-established and growing company specializing in the engineering and manufacturing of custom anatomical models for pharmaceutical and medical device companies is seeking a hands-on Senior Bookkeeper/Assistant Controller to oversee all day-to-day accounting operations and become a trusted financial partner to ownership. This is an exciting opportunity for someone who enjoys being deeply involved in a small business, improving systems, analyzing operations, and helping leadership make strategic financial decisions. The ideal candidate is proactive, detail-oriented, forward-thinking, and comfortable working independently in an entrepreneurial environment where wearing multiple hats is essential.

Qualifications:

• Bachelor’s degree preferred  
• 5–10+ years of accounting, bookkeeping, or Controller-level experience required  
• Experience working in a small business environment strongly preferred  
• Strong understanding of AP/AR, budgeting, reconciliations, inventory accounting, and financial reporting  
• Experience with manufacturing, project accounting, and inventory management preferred  
• Understanding of GAAP and ASC 606 revenue recognition  
• Comfortable managing accounting responsibilities independently  
• Strong analytical skills with the ability to identify inefficiencies and improve processes  
• Forward-thinker who asks questions and provides operational and financial insight  
• Excellent organizational skills and attention to detail. Self-motivated with strong follow-through and accountability  
• Experience working with banks, wire transfers, and international payments preferred  
• Leadership mindset with willingness to step in and problem-solve

Technical Skills:

• QuickBooks experience required
• Dynamics/ Peachtree experience preferred  
• Exposure to Microsoft Dynamics or ERP systems is a plus  
• Strong Microsoft Excel and Microsoft Office Suite skills 
• Comfortable learning and helping implement new software systems and processes  
• Experience maintaining accounting system integrity and supporting software transitions preferred

Duties of Role:

• Handle local and international AP based on a matrix of various payment terms
• Handle AR including invoicing, collection, and any required reconciliations
• Monitor inputs into the accounting software made by sales and project management departments and assist in maintaining system integrity and any related software updates
• Point person for upholding inventory record keeping and any required daily/ quarterly adjustments while calculating the cost-per-unit of inventory imported from overseas
• Calculate sales personnel commission and allocate according to ASC 606. Review Customers’ POs and ensure compliance with terms. Sales Journal monthly preparation
• Prompt payroll semi-monthly preparation through coordination with bank, PEO and prepare any related JEs. Quarterly sales tax returns preparations, filing, and registration in new jurisdictions when a related nexus is established
• Calculate and maintain shareholders’ loan interest accrual according to the IRC
• Maintain balances of PTO hours for all staff
• Manage bank and credit cards accounts monthly reconciliations; Assist with merchant account and credit card management
• Handle month-end close, financial statements preparation and variances analysis 
• Facilitate benefits and other personnel administration. Manage the phone system
• Responsible for all office needs – Amazon, Costco, Food, Supplies, Cleaning, etc.
• Assess, on a periodical basis, vendor and supplier contracts and make recommendations to shareholders and/ or stakeholders as needed
• Work with the president and any other senior managers on the design and mapping of any new strategic initiatives

Job Title: Concierge Patient Advocate (Private Health Advisor) 

Hours: Flexible between 20 - 40 hours, based on client needs, part-time to start with potential for full-time

Location: Hybrid - remote and onsite with clients as needed (Greater Chicago Area)

Compensation: $35/hour

Benefits: Liability insurance, technology and admin support provided

This private healthcare advisory firm supports families navigating complex medical diagnoses through a highly personalized, white-glove service model. This is a sophisticated, high-touch role for a professional who blends clinical expertise with strategic thinking and exceptional discretion. The Concierge Patient Advocate serves as the single, trusted point of contact for families, acting as advocate, healthcare “Chief of Staff,” and anticipatory problem-solver. This is not traditional case management. It is a deeply relational role focused on transforming fragmented healthcare experiences into seamless, dignified journeys marked by clarity, calm and confidence.

Qualifications

• Healthcare  or medical/clinical experience (advocacy, case management, oncology navigation, palliative or geriatric care preferred)
• LPN, RN or MSW preferred
• Comfortable interfacing with physicians, specialists, families and professional advisors
• Exceptional communication and interpersonal skills
• High emotional intelligence, empathy and discretion
• Strong organizational skills with the ability to manage complex logistics
• Team-oriented, self-motivated and accountable
• Ability to operate independently while collaborating within a high-performance team

Technical Skills:

• Tech-savvy with strong administrative and documentation skills
• Comfortable managing medical records, scheduling systems, insurance portals and care coordination tools
• Ability to synthesize complex clinical information into clear, executive-level summaries

Duties of Role:

• Serve as the primary liaison between clients, families and medical providers and/or insurance groups
• Coordinate and manage all medical scheduling, records transfer and necessary follow-up
• Accompany clients to critical medical appointments and provide clear post-visit summaries
• Advocate for clients during insurance pre-authorizations and billing disputes
• Vet and coordinate care with top-tier physicians and medical institutions
• Implement discreet lifestyle and home-care logistics when needed (home care, nursing, safety systems)
• Anticipate client needs and resolve issues proactively with full ownership
• Maintain the highest standard of professionalism, confidentiality and service excellence

Job Title: Controller

Full-Time: Flexible

Location: Chicago & Hybrid 

Compensation: $180-$200K based on experience 

A funding platform connecting great companies with the right capital in Chicago and NY is looking for a Controller to be a key member of the leadership team and fully own

all aspects of the company’s accounting operations. The Corporate Controller will initially manage a team of one to two staff.

Qualifications:

• BS/BA in Accounting or a business-related field.
• CPA required
• At least 7 years of wide-ranging experience in accounting and finance operations including experience managing teams.
• Expert knowledge of US GAAP.
• Willingness to travel.
• Desired Experience and Skills:
• Prior experience in a fund management, private lending business (e.g. BDCs), or related business and/or technology start-up (e.g. fintech) strongly preferred.
• Prior experience with fund or investment accounting, including familiarity with ASC 326(CECL), complex amortization schedules and leveraged investment vehicles. Non- traditional financing products (e.g. venture debt, factoring, revenue-based financing, merchant cash advance, etc.) are strongly preferred. 
• Experience with loan modification analysis and complex financing instruments (SAFEs, warrants, stock-based compensation and other equity-linked instruments) also strongly preferred.
• Prior experience at a big 4+ accounting firm is a plus.
• Prior experience with QuickBooks Online (and Fathom consolidation software) is a plus.
• Strong familiarity with using AI tools is a plus.

Duties of Role: 

• Manage the monthly close process to provide insightful, timely and accurate financial reporting.
• Manage and improve critical accounting policies and procedures.
• Manage procurement and expense policies and procedures.
• Manage and optimize collections, payables and reconciliations.
• Manage tax and treasury operations.
• Manage the annual financial audit.
• Partner with the CFO to produce operating budgets, budget versus actual reports, long-range forecasts and KPIs.
• Partner with the operations team to produce accurate and timely reports for lenders and investors.
• Own the accounting and reporting for the company’s loan portfolio, including revenue
• recognition, interest income accruals, and amortization of deferred origination fees and costs in accordance with applicable US GAAP.
• Maintain and oversee the allowance for credit losses under ASC 326 (CECL), including rollforward schedules, reserve methodology documentation, charge-off accounting, and impairment assessments in coordination with the credit team.
• Evaluate loan restructurings and modifications under ASC 310-20 and ASC 470-50 and prepare supporting technical accounting memos documenting US GAAP conclusions.
• Apply relevant US GAAP to complex financing instruments held or issued by the company (including SAFEs, warrants, and other equity-linked or hybrid instruments) under ASC 480, ASC 815, and ASC 718, and prepare accounting policy memos documenting classification, measurement, and disclosure conclusions.
• Account for participated loans and syndicated structures in accordance with applicable US GAAP, including co-lender reporting obligations.

Job Title: Audiologist

Full-time
Location: Multiple locations in Chicagoland
Compensation: Competitive salary plus commission (six-figure potential)
Benefits: Full insurance package (medical, dental, vision), 401(k), paid time off and holidays, paid CEUs, training, coaching and development

Join a dynamic, independent audiology practice that has been serving the Chicagoland area for decades. This is an opportunity to work in a high-volume, high-standard environment where patient care, innovation, and continued learning are top priorities.This role is ideal for a self-motivated, compassionate audiologist who wants to make a meaningful impact while having access to the latest hearing technology and tools.

Qualifications:

• Master's or Doctorate in Audiology
• Active Illinois Dispensing License or eligibility for licensure
• Ability to work both independently and within a team
• Excellent communication and interpersonal skills
• Strong problem-solving and organizational abilities
• Adaptability in a fast-paced, changing healthcare landscape
• Self-starter with a commitment to high-quality patient care

Technical Skills or Certifications Required:

• Proficiency in audiology diagnostic tools and hearing aid fitting software
• Familiarity with electronic health records (EHR) systems
• Continuing education in audiology practices and technologies
• Licensure as an Audiologist in Illinois
• Strong counseling and patient education skills

Duties of Role:

• Conduct comprehensive diagnostic hearing evaluations (limited pediatric work)
• Recommend and fit appropriate hearing instruments based on patient needs
• Provide ongoing counseling, education, and follow-up care
• Maintain accurate patient records and manage clinical documentation
• Support office operations including scheduling, phone calls, and reporting
• Participate in community outreach events (e.g., health fairs, senior centers, lunch & learns)
• Collaborate with leadership and peers to enhance service delivery and patient satisfaction

Job Title: Marketing Manager

Full-time 

Hours: Flexible

Location: Rolling Meadows/WFH

Compensation: $70K

Benefits: 5% annual bonus

This opportunity is ideal for someone highly organized and execution-oriented with a keen eye for design and experience in creating Canva. The role offers a flexible hybrid structure, with the expectation of regular in-office collaboration to maximize effectiveness and team integration. During the initial onboarding period, a strong in-office presence is encouraged to facilitate training and alignment to maximize effectiveness and team integration. 

Qualifications:

• Strong organizational and project management capabilities with attention to detail.
• Proficiency in core business and marketing tools, including Microsoft Office (Excel, PowerPoint, SharePoint), website platforms (Wix, WordPress), and modern AI tools (e.g., Copilot or similar).
• Demonstrated ability to operate effectively in a collaborative, cross-functional environment.
• Experience developing high-quality corporate presentations and marketing materials with strong visual and graphic design sensibility.
• Positive, team-oriented mindset with a proactive approach to problem-solving.

Duties of Role: 

Content Development & Synthesis

• Aggregate, refine, and structure internally generated data (asset lists, photography, project details) into cohesive, standardized marketing content.
• Translate technical and detailed information into clear, market-ready messaging.

Sale Event Marketing Execution

• Social Media: Create and manage content for platforms including LinkedIn and Facebook.
• Website: Build and update dedicated sale event pages in alignment with established
• templates and standards.
• Email Marketing: Develop HTML campaigns and manage distribution via Mailchimp.
• Trade Publications: Produce tailored advertising content for third-party industry outlets.
• Collateral Materials: Create brochures, postcards, offering summaries, and other custom marketing materials.

Project Management & Coordination

• Collaborate with internal teams to manage timelines and ensure all marketing deliverables are executed accurately and on schedule.
• Maintain alignment with key milestones, including sale launch and auction dates.

Advertising Strategy & Optimization

• Utilize emerging tools, including AI, to enhance campaign effectiveness and audience targeting.

Corporate Marketing Initiatives

• Develop and execute firm-wide marketing communications, including press releases, announcements, and website updates.
• Support brand-building efforts and maintain consistency across all external communications.

Continuous Improvement

• Evaluate existing marketing practices and proactively recommend enhancements to improve performance, efficiency, and brand positioning.

Special Projects

• Support additional initiatives and strategic projects as needed.

Job Title: Operations Manager

Full-time 

Hours: 40 hours/week

Location: Onsite in Lisle, IL (office hours flexible)

Compensation: $60K - $75K 

Benefits: Full insurance package, 401K, bonus opportunities, professional development support, PTO

Join a woman-owned special needs law firm dedicated to helping families navigate complex legal, financial, and life-planning decisions for loved ones with disabilities. This unique purpose-driven law practice is seeking an Operations Manager to oversee multiple administrative functions, including top-notch client relations and the firm’s financial performance. The Operations Manager is the organizational backbone of the practice and a key driver of client experience, blending operational leadership with hands-on intake responsibilities to ensure the firm runs smoothly, efficiently, and with exceptional professionalism.

Qualifications: 

• Excellent communication skills, professionalism and integrity with the ability to listen well and handle sensitive matters with discretion
• Calm, organized presence with strong prioritization skills and time management
• Strong administrative know-how with confidence in learning and delegating tasks, setting expectations and coaching others
• Solid understanding of bookkeeping, workflow systems, and administrative processes
• 2+ years of law office experience in management or other capacity
• Commitment to supporting our mission with compassion and excellence

Technical Skills:

• Proficiency with Microsoft Office, QuickBooks and Clio (or comparable CRM systems)
• Experience with bookkeeping, billing, payroll, HR, or timekeeping systems

Duties of Role:

General Office & Financial Administration

• Manage day-to-day office operations and ensure daily operations run smoothly: lead new client intake and screening, oversee billing and bookkeeping, coordinate vendors, and support attorneys with critical administrative tasks
• Handle all vendor relations, including IT, benefit providers, office equipment maintenance and repairs
• Manage bookkeeping in QuickBooks Online (A/P, A/R, reimbursements, expense coding, monthly reconciliations) to pay office bills, track expenses, and reconcile bank and credit card statements
• Coordinate with accountants regarding tax filings, payroll, and compliance matters
• Maintain operational KPIs (intake volume, response times, billing hygiene, aging reports) and surface issues proactively

Client Lead Management

• Serve as the first point of contact for prospective clients; screen leads, schedule consultations, and guide them through intake process
• Maintain accurate intake records and client communication logs
• Prepare engagement letters, initiate trust requests, and complete onboarding tasks
• Support attorneys with file setup, organization, and administrative follow-through

Outreach & Marketing Support

• Coordinate firm events, speaking engagements, and community outreach
• Assist with presentation materials, sponsorships, and donation requests
• Collaborate with the Marketing Manager and Webmaster to share updates and content

This role is ideal for someone who is organized, proactive, and motivated by influencing efficiency, profitability, and client service.

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