Current Listings: Full-Time & Flexible

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Job Title: Patient Care Coordinator

Full-time

Hours: M & Thur 9 - 5; Tue & Fri 8 - 4; Wed 11 - 7; One half Sat/month 9 - 1. 

Location: Onsite in Highland Park, IL

Compensation: $50K + quarterly bonus

Benefits: Medical, Dental, Vision, 401K

Join the team at a privately-owned independent Audiology practice that is passionate about reconnecting people to the sounds of life. Offering the latest in hearing healthcare technology while providing the best experience for patients, this practice works diligently to be on the cutting edge of technology and advancement. The ideal candidate will be driven, poised, articulate, and possess the strongest of communication skills. 

Qualifications:

• Excellent communication, organizational, and interpersonal skills
• 2 years of front office experience, preferably in a medical retail environment
• Must be able to work well independently and be detail-oriented
• Ability to handle heavy phone work and provide top-notch customer service

Technical Skills or Certifications Required:

• Must be computer literate in all Microsoft Office programs
• Education: Associate Degree (or higher)

Duties of Role: 

• Employ best practices to provide exceptional patient care
• Manage all aspects of scheduling through the designated OMS
• Facilitate patient communication via phone 
• Greet patients upon arrival and provide excellent customer service
• Keep front office and waiting area clean and organized
• Maintain patient records and confidentiality of all business/patient information
• Adhere to company policies and procedures

Job Title: Front Desk Coordinator 

Full-Time Flex

Hours: 30-35 (possible sat)

Location: Mettawa, IL 

Compensation: $22/hour

Benefits:  Stipend 

We are seeking a friendly and energetic Front Desk Coordinator to join our busy Eye Care practice! In this role, you will be the first point of contact for our patients, providing exceptional customer service and ensuring a positive experience from the moment they walk in the door. This position offers a flexible schedule and the opportunity for growth within our practice. If you have a passion for helping others and a desire to work in a rewarding healthcare environment this is for you 

Duties of Role:

• Greet patients and visitors in a warm and welcoming manner
• Answer phone calls and schedule appointments
• Manage patient records and ensure the accuracy of information
• Prepare patients for examinations and assist with preliminary testing (e.g., visual acuity, retinal imaging)
• Maintain a clean and organized reception area
• Collaborate with the eye care team to ensure efficient patient flow
• Assist with administrative tasks as needed
• Uphold patient confidentiality and adhere to HIPAA regulations

Qualifications:

• Excellent customer service and communication skills
• Ability to multitask and work efficiently in a fast-paced environment
• Positive and professional demeanor
• Strong work ethic and reliability
• Team player with a willingness to learn and grow
• Soft Skills: Excellent communication and interpersonal skills, adaptability, problem-solving, understanding of time management, work ethic, self-motivated, team player.

Technical Skills or Certifications Required:

• Proficiency with basic computer skills (e.g., Microsoft Office Suite or Google Workspace)
• Willingness to learn and utilize eye care-specific software and equipment
• High school diploma or equivalent

Job Title: Legal Administrative Assistant

Full-time

Hours: 9 a.m. - 5 p.m. 

Location: Onsite in Northbrook office

Compensation: $48K-$52K based on experience

Benefits: Full insurance package (medical, vision, dental), 401K

Small boutique estate planning, probate, real estate and litigation law firm is looking for an individual to assume administrative assistant duties in the office Monday through Friday. If you are detail-oriented, organized, dependable, and like to help people, this position is for you. Law firm experience preferred. 

Duties include, but are not limited to:

• Greet clients at reception desk
• Answer phones forwarding calls to attorneys and be the gatekeeper for solicitation and sales calls
• Open and process mail
• Process mail and credit card payments including posting to client accounts
• Draft and send engagement letters
• Maintain Corporate Meeting Minute Binders
• Support document signings with printing, copying and scanning of documents
• Maintain electronic and paper files for clients
• Prepare USPS Certified, UPS and FEDEX mailings
• Data entry for clients including initial client set-up, billing and payments in billing software
• Ordering and maintaining office and toner supplies
• Schedule continuing education webinars and zoom webinars when needed
• Experience with Sage TimeSlips a plus
• Skilled in Microsoft Word, Excel and Outlook
• Strong social media skills a plus

Job Title: Executive Assistant/ Bookkeeper to Managing Partner 

Full-time

Hours: 30-40 Hours - flex schedule

Location: In Elgin, IL office

Compensation: $55K-$70K based on experience + Bonus + Commission + Incentives 

The Executive Assistant will be a key member of the team, providing direct support to the Managing Partner across all areas of influence, including business leadership, organizational development, and accounting operations. The role entails assisting in finance & accounting with client-related tasks, AI, and technology with a pro-active, mindful mentality and a strong sense of Microsoft Office and Quickbooks with a potential to grow.

Key Responsibilities:

Bookkeeping & Accounting  

• Manage the company’s accounting operations in Intuit QuickBooks, including data entry, invoicing, bill payments, expense tracking, and financial reporting.
• Support the finance & accounting leader with client-specific tasks, such as financial reconciliation or report preparation, as needed.
• Ensure accuracy and timeliness of all accounting records and adhere to the company’s financial policies.
•  Payroll.

Executive Support  

• Provide administrative support to Brian S. Smith, including calendar management, email correspondence, and preparation for meetings, presentations, and speaking engagements.
• Coordinate and assist with organizational projects, leveraging your interest in organizational development to align tasks with company goals.
• Communicate effectively with internal and external stakeholders on behalf of the Managing Partner and support partnership-related tasks for the other partners.
• Apply the principles of the SMART Management program to streamline and manage both tactical and strategic tasks.
• Help coordinate with other team members across IA Business Advisors to ensure smooth daily operations and special projects.

Qualifications & Skills:

• Proven experience in bookkeeping, preferably using Intuit QuickBooks.
• Experience or strong interest in organizational development, project coordination, or operations management.
• Demonstrated ability to handle multiple priorities and meet deadlines in a dynamic, fast-paced environment.
• Strong knowledge of accounting principles and procedures.
• Excellent communication, organizational, and multitasking abilities.
• Proficiency in Microsoft Office Suite and familiarity with cloud-based project management tools (e.g., Monday.com, Asana) is a plus.
• Ability to work both independently and collaboratively, managing tasks from conception to completion.
• Bachelor’s degree in Business Administration, Accounting, or related field preferred but not required based on experience.

Job Title: Property Manager

Full-time 

Hours: 9 a.m. - 5 p.m.

Location: Deerfield, IL 

Compensation: $60K-$80K based on experience 

A Northshore company is looking to hire a Commercial  & Multi-family Property Manager who thrives in a collaborative environment and values teamwork. If you are a team player who takes pride in creating seamless property experiences, this is for you. The ideal candidate will oversee the daily operations of commercial properties, ensuring tenant satisfaction and maintaining property standards. They must excel at communicating with tenants, vendors, and team members, demonstrating a proactive, solutions-oriented approach to challenges.

Key Responsibilities:

• Manage tenant relations, addressing concerns and maintaining strong communication.
• Coordinate property maintenance and vendor services.
• Oversee budgets, expenses, and financial reporting.
• Ensure compliance with property regulations and company policies.
• Collaborate effectively with colleagues and stakeholders to achieve property goals.

Qualifications:

• Strong interpersonal skills and a team-oriented mindset.
• Detail-oriented with excellent organizational and problem-solving skills.
• Proficiency in property management software is a plus. 
• Ideally experience in commercial property management or a related field.

Job Title: Legal Assistant 

Full-time 

Hours: 9 a.m. - 5 p.m.

Location: in La Grange, IL office

Compensation: Starting at $50K+ based on experience

Join a great culture, passionate team members, and an opportunity to grow. The successful candidate will handle the attorneys’ inboxes and calendars, perform document management, conduct research, manage professional development activities for attorneys, and serve as a follow-up point for ongoing tasks and projects within the firm. 

The Legal Assistant must complete deadline-driven filings, including annual reports with multiple government agencies, in a timely and accurate manner. The Legal Assistant maintains tracking spreadsheets, files physical documents in a timely manner and communicates directly with clients. The Legal Assistant supports the team, staff, and attorneys with day-to-day tasks. This role requires managing and completing all non-legal tasks, allowing the attorneys to focus primarily on legal work.  Ideally, this candidate will have familiarity with legal terminology and documentation, intermediate Microsoft Suite skills, and an ability to work in a fast-paced environment with frequent changes due to the nature of serving our clients’ needs. 

Job Title: Receptionist

Full-Time

Hours: Varies Monday - Thursday; off on Fridays and weekends 

Location: Hinsdale, IL 

Compensation: $18-$20/hour based on experience

Benefits:  401K and paid time off, Insurance is available

Hinsdale Asthma and Allergy office looking for a dedicated and organized Medical Receptionist to join their healthcare team. The ideal candidate will be the first point of contact for patients, providing exceptional customer service while managing various administrative tasks in a fast-paced medical office environment. This role requires a strong understanding of medical office operations, including patient care plans and compliance with HIPAA regulations.

Qualifications: 

• Proficient knowledge of medical receptionist duties, including scheduling, patient intake, and record management.
• Familiarity with medical coding practices and terminology.
• Experience with medical office management software such as Athenahealth is preferred.
• Strong understanding of HIPAA regulations to maintain patient confidentiality.
• Excellent communication skills, both verbal and written; bilingual candidates are encouraged to apply.
• Ability to work effectively in a team-oriented environment while managing multiple tasks efficiently.
• Strong organizational skills and attention to detail.

Duties of Role:

• Greet patients and visitors in a friendly and professional manner.
• Schedule appointments and manage the office calendar efficiently.
• Collect patient information and maintain accurate medical records.
•  Handle medical collections as needed.
• Utilize electronic health record systems such as Athenahealth for patient management.
• Answer phone calls, respond to inquiries, and provide information about services offered.
• Collaborate with healthcare providers to ensure smooth office operations.

Job Title: Accounts Payable

Full-time or Part-time

Hours: 9 a.m. - 5 p.m.

Location: Deerfield, IL 

Compensation: $60K-$75K based on experience

 A commercial real estate brokerage and property management company that serves a diverse clientele including local and out-of-state landlords, banks, lenders, investors, and major financial institutions is looking for an Accounts Payable. This role provides a unique opportunity to contribute to our continued success and be an integral part of our entrepreneurial, team-based environment. 

Qualifications:

• Previous experience in accounts payable or a related field preferred.
• Proficiency in Yardi accounting software is a plus.
• Detail-oriented with strong organizational and multitasking skills required.
• Excellent communication skills for responding to inquiries from clients, vendors, and employees.
• Familiarity with Positive Pay security programs and online payment systems.
• Ability to maintain accurate records and documentation.
• Knowledge of W-9 documentation and 1099 reporting.
• Strong problem-solving skills and a proactive approach to resolving issues.

Responsibilities:

• Code and enter invoices into Yardi accounting software with precision and attention to detail.
• Process all checks, scanning, and filing backup documents systematically.
• Enter check amounts into the bank’s Positive Pay security program to ensure transaction security.
• Execute online payments for invoices as required.
• Create invoices and promptly email them to clients for property funding when necessary.
• Handle the drop-off of checks at the post office and UPS, tracking postage by property.
• Timely respond to inquiries from clients, vendors, and employees to maintain positive relationships.
• Ensure all vendor W-9s are received, scanned, filed, and accurately entered in Yardi.
• Maintain a comprehensive spreadsheet to track year-end 1099 reporting efficiently.
• Order checks for new properties and manage check stock and envelope inventory replenishment.
• Perform other miscellaneous duties as needed to support the smooth operation of the accounts payable function.