Current Listings: Full-Time & Flexible

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Job Title: Administrative Assistant

Full-time 

Hours: in office 9 a.m.- 5 p.m. 

Location: Onsite in Libertyville, IL

Compensation: $25/hour 

Benefits: N/A

An established and well-respected Financial Advisor Agency is seeking a personable, organized, and detail-oriented Administrative Assistant to join our Libertyville office. This is an excellent opportunity to become a key part of a professional, client-focused team while developing valuable skills in the financial and life insurance industry. The ideal candidate enjoys working with people, thrives in a structured office environment, and is eager to learn new systems and processes. Life insurance experience is a plus, but not required, as training and growth opportunities are available, including the potential to become Life Licensed.

Qualifications:

• Previous administrative or office support experience preferred
• Strong communication and interpersonal skills
• Highly organized with strong attention to detail
• Professional phone presence and client-facing demeanor
• Ability to manage multiple tasks and prioritize effectively
• Self-motivated, dependable, and a team player
• Willingness to learn new systems and proprietary software 

Technical Skills:

• Proficient in Microsoft Outlook, Word, and Excel
• Comfortable working with multiple computer programs and online platforms
• Tech-savvy with the ability to adapt to new tools and workflows

Duties of Role: 

• Answer and direct incoming phone calls and manage email correspondence
• Schedule, confirm, and prepare for client and prospect appointments
• Interact with prospects to complete life insurance fact-finding questionnaires
• Run life insurance illustrations accurately and efficiently
• Complete, submit, and monitor online life insurance applications
• Process forms and service requests for existing clients
• Maintain organized records and support overall office operations

Job Title: Operations Manager

Full-time 

Hours: 40 hours/week

Location: Onsite in Lisle, IL (office hours flexible)

Compensation: $60K - $75K 

Benefits: Full insurance package, 401K, bonus opportunities, professional development support, PTO

Join a woman-owned special needs law firm dedicated to helping families navigate complex legal, financial, and life-planning decisions for loved ones with disabilities. This unique purpose-driven law practice is seeking an Operations Manager to oversee multiple administrative functions, including top-notch client relations and the firm’s financial performance. The Operations Manager is the organizational backbone of the practice and a key driver of client experience, blending operational leadership with hands-on intake responsibilities to ensure the firm runs smoothly, efficiently, and with exceptional professionalism.

Qualifications: 

• Excellent communication skills, professionalism and integrity with the ability to listen well and handle sensitive matters with discretion
• Calm, organized presence with strong prioritization skills and time management
• Strong administrative know-how with confidence in learning and delegating tasks, setting expectations and coaching others
• Solid understanding of bookkeeping, workflow systems, and administrative processes
• 2+ years of law office experience in management or other capacity
• Commitment to supporting our mission with compassion and excellence

Technical Skills:

• Proficiency with Microsoft Office, QuickBooks and Clio (or comparable CRM systems)
• Experience with bookkeeping, billing, payroll, HR, or timekeeping systems

Duties of Role:

General Office & Financial Administration

• Manage day-to-day office operations and ensure daily operations run smoothly: lead new client intake and screening, oversee billing and bookkeeping, coordinate vendors, and support attorneys with critical administrative tasks
• Handle all vendor relations, including IT, benefit providers, office equipment maintenance and repairs
• Manage bookkeeping in QuickBooks Online (A/P, A/R, reimbursements, expense coding, monthly reconciliations) to pay office bills, track expenses, and reconcile bank and credit card statements
• Coordinate with accountants regarding tax filings, payroll, and compliance matters
• Maintain operational KPIs (intake volume, response times, billing hygiene, aging reports) and surface issues proactively

Client Lead Management

• Serve as the first point of contact for prospective clients; screen leads, schedule consultations, and guide them through intake process
• Maintain accurate intake records and client communication logs
• Prepare engagement letters, initiate trust requests, and complete onboarding tasks
• Support attorneys with file setup, organization, and administrative follow-through

Outreach & Marketing Support

• Coordinate firm events, speaking engagements, and community outreach
• Assist with presentation materials, sponsorships, and donation requests
• Collaborate with the Marketing Manager and Webmaster to share updates and content

This role is ideal for someone who is organized, proactive, and motivated by influencing efficiency, profitability, and client service.

Job Title: Billing & Accounts Receivable Specialist/Office Manager 

Full-Time 

Hours: Monday–Friday, 9 a.m. – 5 p.m. (1-hour lunch)

Location: Hybrid Chicago Loop:

• Month 1: 5 days in office (onboarding)
• Month 2: 4 days in office
• Month 3: 3 days in office
• Month 4+: 2 days in office

Compensation: $75 - $80K annually

Benefits: Medical insurance, competitive benefits package including PTO and retirement plans

Join a professional, collaborative law firm with a long-standing presence and a team-oriented culture. With a staff of 21, the firm values accuracy, accountability, and strong communication while operating within a structured hybrid work model. This role is ideal for a highly detail-oriented billing professional who enjoys being a central point of contact and takes pride in precision, organization, and follow-through. Approximately 70% of the role focuses on legal billing and invoicing, with the remaining 30% supporting office and operational functions. You’ll work closely with attorneys and clients, playing a key role in keeping financial and administrative operations running smoothly.

Qualifications:

• 10 years of experience in accounts receivable, billing, or collections (legal environment strongly preferred)
• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
• Exceptional attention to detail and strong organizational skills
• Excellent communication and interpersonal skills
• Proven ability to meet deadlines and manage multiple priorities
• Collaborative team player who works well with attorneys, staff, and clients
• Self-motivated, dependable, and solutions-oriented

Technical Skills:

• Proficiency in legal billing software and billing systems
• Strong understanding of invoicing, billing processes, and standard accounting practices
• Analytical skills to review financial data and ensure accuracy
• Tech-savvy with strong working knowledge of Microsoft Office Suite

Duties of Role:

• Manage the full billing cycle, including generating, reviewing, and distributing invoices
• Conduct follow-up on outstanding balances and manage accounts receivable inquiries
• Serve as a key point of contact for client billing questions and resolutions
• Maintain accurate billing and financial records
• Collaborate closely with attorneys and internal teams to resolve billing issues
• Assist with office operations such as employee onboarding, IT coordination, and facilities management
• Support general business operations as needed to ensure office efficiency
• Demonstrate reliability, discretion, and a long-term commitment to the firm

Job Title: Operations Administrator

Full-time Flexible 

Hours: 30 - 40 hours/week

Location: Onsite at various locations (Chicago + North Suburbs)

Compensation: $40 - $50/hour 

Benefits: Optional

A small Chicago area development group is seeking an Operations Administrator to support operating performance across a diversified portfolio that includes hotels, multifamily and commercial properties. This role exists to ensure strong execution of standards, financial discipline, and administrative controls across the portfolio, while providing ownership with clear, timely visibility. The role reports directly to the owner and includes some executive assistant functions.

This is an execution-focused, portfolio-level role centered on accountability, metrics, quality control, and follow-through. The position works closely with General Managers, property teams, vendors and ownership. This is a support- and oversight-oriented role for individuals with strong administrative, operational and analytical experience. 

Qualifications:

• 5+ years of experience in operations, hospitality, real estate, facilities, or executive operations
• Strong understanding of financial statements, budgets, and operating metrics
• Experience reviewing payroll, payables, and vendor costs
• Comfortable walking properties and identifying operational priorities
• Highly organized, detail-oriented, and analytically strong
• Calm, professional, and confident enforcing standards without formal authority

Duties of Role:

Revenue & Performance Monitoring

• Review occupancy, ADR, RevPAR, and booking pace on a regular cadence

Financial Oversight

• Review payables and payroll for accuracy, reasonableness, and budget alignment
• Monitor labor efficiency, overtime, and staffing trends
• Review property-level P&Ls and budget-to-actual performance

Operating Metrics & Dashboards

• Produce weekly and monthly operating dashboards for ownership
• Track revenue, labor, guest satisfaction, and cost performance
• Use metrics to drive consistency, accountability, and follow-through

Quality Standards & Facilities Oversight

• Conduct weekly walkthroughs of hotels, and other assets as-needed
• Identify deficiencies in maintenance, cleanliness, and service standards
• Assist in prioritizing repairs and corrective actions
• Track resolution and ensure issues are addressed

Administrative & Compliance Oversight

• Oversee insurance programs, renewals, and certificates across the portfolio
• Track licenses, registrations, and required renewals
• Support payroll systems, employee benefits administration, and HR platforms
• Assist with payables processing when needed to maintain continuity

General Manager & Ownership Support

• Participate in structured weekly operating check-ins with General Managers
• Hiring & staffing support

Job Title: Medical Office Manager

Full-time

Hours: 40-50 hours, varies day and time, some Saturdays  

Location: Lincolnshire, IL 

Compensation: $55K - $60K + Bonus & Incentives

Benefits: Yes

We are seeking a dynamic, professional, and service-driven Medical Office Manager to lead a high-end medical practice that combines VIP-level patient care with specialty services. The ideal candidate will act as both manager and ambassador of the practice, ensuring seamless operations, delivering world-class patient experiences, and representing the physician’s brand with excellence

Qualifications:

• Fluency in Russian or Ukrainian (required).
• Previous management experience in medical, luxury spa, or specialty wellness practice strongly preferred.
• Strong leadership skills with the ability to motivate and inspire a team.
• Excellent communication and conflict resolution abilities.
• Highly organized with exceptional attention to detail and follow-through.
• Independent, proactive, and reliable—able to work with minimal supervision.
• Strong interpersonal skills and a natural “people person.”
• Ability to manage VIP clientele with professionalism and discretion.

Duties of Role:

• Oversee daily operations of the medical practice and spa-related specialty services.
• Act as the primary ambassador for the physician and the practice, ensuring patients feel valued and supported.
• Lead, motivate, and manage staff while fostering a culture of accountability and excellence.
• Deliver VIP-level patient service with professionalism, discretion, and warmth.
• Handle conflict resolution with diplomacy and confidence.
• Manage scheduling, practice efficiency, and communication across patients, providers, and vendors.
• Ensure compliance with medical practice standards while maintaining the boutique, concierge-like feel of the practice.
• Support business growth through excellent patient relationships and client retention

Job Title: Audiologist

Full-time
Location: Multiple locations in Chicagoland
Compensation: Competitive salary plus commission (six-figure potential)
Benefits: Full insurance package (medical, dental, vision), 401(k), paid time off and holidays, paid CEUs, training, coaching and development

Join a dynamic, independent audiology practice that has been serving the Chicagoland area for decades. This is an opportunity to work in a high-volume, high-standard environment where patient care, innovation, and continued learning are top priorities.This role is ideal for a self-motivated, compassionate audiologist who wants to make a meaningful impact while having access to the latest hearing technology and tools.

Qualifications:

• Master's or Doctorate in Audiology
• Active Illinois Dispensing License or eligibility for licensure
• Ability to work both independently and within a team
• Excellent communication and interpersonal skills
• Strong problem-solving and organizational abilities
• Adaptability in a fast-paced, changing healthcare landscape
• Self-starter with a commitment to high-quality patient care

Technical Skills or Certifications Required:

• Proficiency in audiology diagnostic tools and hearing aid fitting software
• Familiarity with electronic health records (EHR) systems
• Continuing education in audiology practices and technologies
• Licensure as an Audiologist in Illinois
• Strong counseling and patient education skills

Duties of Role:

• Conduct comprehensive diagnostic hearing evaluations (limited pediatric work)
• Recommend and fit appropriate hearing instruments based on patient needs
• Provide ongoing counseling, education, and follow-up care
• Maintain accurate patient records and manage clinical documentation
• Support office operations including scheduling, phone calls, and reporting
• Participate in community outreach events (e.g., health fairs, senior centers, lunch & learns)
• Collaborate with leadership and peers to enhance service delivery and patient satisfaction