Current Listings: Full-Time & Flexible

---

Job Title: Executive Assistant

Full-time  

Location: Remote (Des Plaines & City accessibility)

Compensation: $55-$65K 

Benefits: Yes

Are you looking to OWN It when it comes to your job? Do you shine with leadership and having the trust to do your job? Are you looking to be a right-hand person to a CEO? A worldwide technology software company is looking for an executive assistant to assist the CEO by providing support in all day-to-day needs. Your attention to detail will enable the company’s leaders to be more efficient by keeping them organized, prepared and on time. You’ll need to wear many hats and learn on your feet. You’ll have an opportunity to make an immediate impact on the way we serve our team and customers. You are the right fit for this position if you are incredibly organized, passionate, and proactive. To be successful in this role, you must be able to use MS Office tools, and able to work well under pressure, thrive in a fast-paced environment, and juggle lots of projects and deadlines at once. Your energy and passion for the team will play a crucial role in our company’s success.

Qualifications:

• Minimum 2 years of administrative experience
• Proficient in using Microsoft Office tools such as Microsoft Word, and Excel to create and edit documents, spreadsheets, and presentations.
• Strong interpersonal skills
• Proven ability to thrive in a fast-paced environment and demonstrate ability to juggle multiple competing tasks, deadlines, personalities, long and short-term projects, etc.
• Strong attention to detail
• Excellent written and verbal communication skills to convey information professionally, promptly & and accurately
• Must be forward-thinking and able to identify problems that may arise in the executive’s work and find effective solutions
• Experience with various applications and CRM (HubSpot knowledge a plus) This should include specific technology needs for position
• Microsoft Suite, Google Workplace, Canva, CRM, etc. 
• College degree or higher, in preferred area of study

Duties of Role: 

• List of specific tasks if provided by client. Not necessary to include minutiae Manage CEO inbox and calendar
• Assist in travel arrangements and attendance at events including flight bookings, accommodations, transportation and creating itineraries for business trips.
• Screen and prioritize phone calls, emails, and other communications on behalf of the executives.
• Create and edit documents, reports and presentations to support the executives in their work
• Act as the initial point of contact for the CEO and respond to internal team members and external stakeholders promptly and professionally.
• Create and implement a follow-up system on all outstanding scheduling and miscellaneous issues.
• Assist with vendor management, and order office supplies.
• Play a role in fostering company culture. Assist in planning company events, create fun and innovative ways to bring the team together. of day-to-day work, but rather general expectations of responsibilities

Job Title: Audiologist Assistant 

Full-time

Hours: Mon & Thur 9 - 5;  Tue & Fri 8 - 4;  Wed 11 - 7

Location: Onsite in Highland Park, IL

Compensation: $50K-$55K + Bonus and Incentives 

Benefits: Medical, 401(k), Dental and Vision

A privately-owned Audiology practice with multiple Chicagoland locations is seeking an Audiology Assistant to join their Highland Park team. No experience necessary, training is provided. This specialty practice offers cutting-edge hearing healthcare and works with all major manufacturers to offer the latest technology for patients. If you’re a dedicated team player who is ready to go above and beyond for patients and colleagues, this job is for you. 

Qualifications: 

• Someone who is compassionate and kind, open to learning new skills and willing to go above and beyond for their teammates and the patients they serve 
• Strong leadership and communication skills 
• Self-starter, team player, positive energy 
• Problem solving, organizational, and interpersonal skills
• Education: Bachelor’s Degree (audiology-related preferred, but not required) 

Duties of Role: 

• Employ best practices to provide exceptional patient care 
• Assist and support audiologist in various functions 
• Clean, check, and troubleshoot hearing aids 
• Educate and counsel patients post-fitting 
• Answer patient questions or concerns 
• Maintain audiological equipment 
• Assist in clinical administrative functions including phone calls, documentation, reporting, etc. 
• May also be involved in marketing and public outreach, including community events, lunch and learns, health fairs, senior living events, etc. 
• Maintain confidentiality of all business and patient information 
• Adhere to company policies and procedures

Job Title: Front Desk Coordinator 

Full/Part-Time Flex

Hours: 30-35 hours/week (possible Saturdays)

Location: Mettawa, IL 

Compensation: $23-$25/hour

Benefits:  Stipend 

A busy Eye Care practice is seeking a friendly and energetic Front Desk Coordinator to join their team. This role is the first point of contact for patients, providing exceptional customer service and ensuring a positive experience from the moment they walk in the door. It offers a flexible schedule and the opportunity for growth within the practice. If you have a passion for helping others and a desire to work in a rewarding healthcare environment this is for you. 

Duties of Role:

• Greet patients and visitors in a warm and welcoming manner
• Answer phone calls and schedule appointments
• Manage patient records and ensure the accuracy of information
• Prepare patients for examinations and assist with preliminary testing (e.g., visual acuity, retinal imaging)
• Maintain a clean and organized reception area
• Collaborate with the eye care team to ensure efficient patient flow
• Assist with administrative tasks as needed
• Uphold patient confidentiality and adhere to HIPAA regulations

Qualifications:

• Excellent customer service and communication skills
• Ability to multitask and work efficiently in a fast-paced environment
• Positive and professional demeanor
• Strong work ethic and reliability
• Team player with a willingness to learn and grow
• Soft Skills: Excellent communication and interpersonal skills, adaptability, problem-solving, understanding of time management, work ethic, self-motivated, team player

Technical Skills or Certifications Required:

• Proficiency with basic computer skills (e.g., Microsoft Office Suite or Google Workspace)
• Willingness to learn and utilize eye care-specific software and equipment
• High school diploma or equivalent

Job Title: Executive Assistant/ Bookkeeper to Managing Partner 

Full-time

Hours: 30-40 Hours - flex schedule

Location: In Elgin, IL office

Compensation: $55K-$70K based on experience + Bonus + Commission + Incentives+ Great Bonus  l

The Executive Assistant will be a key member of the team, providing direct support to the Managing Partner across all areas of influence, including business leadership, organizational development, and accounting operations. The role entails assisting in finance & accounting with client-related tasks, AI, and technology with a pro-active, mindful mentality and a strong sense of Microsoft Office and Quickbooks with a potential to grow.

Key Responsibilities:

Bookkeeping & Accounting  

• Manage the company’s accounting operations in Intuit QuickBooks, including data entry, invoicing, bill payments, expense tracking, and financial reporting.
• Support the finance & accounting leader with client-specific tasks, such as financial reconciliation or report preparation, as needed.
• Ensure accuracy and timeliness of all accounting records and adhere to the company’s financial policies.
•  Payroll.

Executive Support  

• Provide administrative support, including calendar management, email correspondence, and preparation for meetings, presentations, and speaking engagements.
• Coordinate and assist with organizational projects, leveraging your interest in organizational development to align tasks with company goals.
• Communicate effectively with internal and external stakeholders on behalf of the Managing Partner and support partnership-related tasks for the other partners.
• Apply the principles of the SMART Management program to streamline and manage both tactical and strategic tasks.
• Help coordinate with other team members across IA Business Advisors to ensure smooth daily operations and special projects.

Qualifications & Skills:

• Proven experience in bookkeeping, preferably using Intuit QuickBooks.
• Experience or strong interest in organizational development, project coordination, or operations management.
• Demonstrated ability to handle multiple priorities and meet deadlines in a dynamic, fast-paced environment.
• Strong knowledge of accounting principles and procedures.
• Excellent communication, organizational, and multitasking abilities.
• Proficiency in Microsoft Office Suite and familiarity with cloud-based project management tools (e.g., Monday.com, Asana) is a plus.
• Ability to work both independently and collaboratively, managing tasks from conception to completion.
• Bachelor’s degree in Business Administration, Accounting, or related field preferred but not required based on experience.

Job Title: Property Manager

Full-time 

Hours: 9 a.m. - 5 p.m.

Location: Deerfield, IL 

Compensation: $60K-$80K based on experience 

A Northshore company is looking to hire a Commercial  & Multi-family Property Manager who thrives in a collaborative environment and values teamwork. If you are a team player who takes pride in creating seamless property experiences, this is for you. The ideal candidate will oversee the daily operations of commercial properties, ensuring tenant satisfaction and maintaining property standards. They must excel at communicating with tenants, vendors, and team members, demonstrating a proactive, solutions-oriented approach to challenges.

Key Responsibilities:

• Manage tenant relations, addressing concerns and maintaining strong communication.
• Coordinate property maintenance and vendor services.
• Oversee budgets, expenses, and financial reporting.
• Ensure compliance with property regulations and company policies.
• Collaborate effectively with colleagues and stakeholders to achieve property goals.

Qualifications:

• Strong interpersonal skills and a team-oriented mindset.
• Detail-oriented with excellent organizational and problem-solving skills.
• Proficiency in property management software is a plus. 
• Ideally experience in commercial property management or a related field.

Job Title: Legal Assistant 

Full-time 

Hours: 9 a.m. - 5 p.m.

Location: in La Grange, IL office

Compensation: Starting at $50K+ based on experience

Join a great culture, passionate team members, and an opportunity to grow. The successful candidate will handle the attorneys’ inboxes and calendars, perform document management, conduct research, manage professional development activities for attorneys, and serve as a follow-up point for ongoing tasks and projects within the firm. 

The Legal Assistant must complete deadline-driven filings, including annual reports with multiple government agencies, in a timely and accurate manner. The Legal Assistant maintains tracking spreadsheets, files physical documents in a timely manner and communicates directly with clients. The Legal Assistant supports the team, staff, and attorneys with day-to-day tasks. This role requires managing and completing all non-legal tasks, allowing the attorneys to focus primarily on legal work.  Ideally, this candidate will have familiarity with legal terminology and documentation, intermediate Microsoft Suite skills, and an ability to work in a fast-paced environment with frequent changes due to the nature of serving our clients’ needs. 

Job Title: Accounts Payable

Full-time or Part-time

Hours: 9 a.m. - 5 p.m.

Location: Deerfield, IL 

Compensation: $60K-$75K based on experience

 A commercial real estate brokerage and property management company that serves a diverse clientele including local and out-of-state landlords, banks, lenders, investors, and major financial institutions is looking for an Accounts Payable. This role provides a unique opportunity to contribute to our continued success and be an integral part of our entrepreneurial, team-based environment. 

Qualifications:

• Previous experience in accounts payable or a related field preferred.
• Proficiency in Yardi accounting software is a plus.
• Detail-oriented with strong organizational and multitasking skills required.
• Excellent communication skills for responding to inquiries from clients, vendors, and employees.
• Familiarity with Positive Pay security programs and online payment systems.
• Ability to maintain accurate records and documentation.
• Knowledge of W-9 documentation and 1099 reporting.
• Strong problem-solving skills and a proactive approach to resolving issues.

Responsibilities:

• Code and enter invoices into Yardi accounting software with precision and attention to detail.
• Process all checks, scanning, and filing backup documents systematically.
• Enter check amounts into the bank’s Positive Pay security program to ensure transaction security.
• Execute online payments for invoices as required.
• Create invoices and promptly email them to clients for property funding when necessary.
• Handle the drop-off of checks at the post office and UPS, tracking postage by property.
• Timely respond to inquiries from clients, vendors, and employees to maintain positive relationships.
• Ensure all vendor W-9s are received, scanned, filed, and accurately entered in Yardi.
• Maintain a comprehensive spreadsheet to track year-end 1099 reporting efficiently.
• Order checks for new properties and manage check stock and envelope inventory replenishment.
• Perform other miscellaneous duties as needed to support the smooth operation of the accounts payable function.