Current Listings: Full-Time & Flexible

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Title: Practice Operations & Patient Experience Manager

Full-Time
Hours: Monday–Friday, 40 hours/week (daily time blocks flexible)
Location: Northbrook, IL (Onsite)
Compensation: Starting at $50K annually (based on experience), plus practice/performance-based bonus opportunities
Benefits: Paid Time Off (PTO), professional growth opportunities, reduced pricing on practice services after six months of continuous employment

Overview

Are you passionate about helping people while keeping a growing healthcare practice running smoothly? Join a female-owned holistic health and chiropractic practice dedicated to improving lives through chiropractic care, lifestyle medicine, and innovative wellness therapies. We're looking for a proactive, patient-focused Practice Operations & Patient Experience Manager who thrives in a collaborative environment, enjoys improving systems, and is committed to delivering an exceptional experience for every patient. This is an opportunity to make a meaningful impact, contribute ideas, and grow alongside a purpose-driven team that values compassion, excellence, and continuous improvement.

Qualifications:

• 3+ years of office management, healthcare administration, or practice management experience preferred
• Experience in chiropractic, wellness, functional medicine, or healthcare preferred
• Strong organizational, communication, and interpersonal skills
• Ability to work independently while managing multiple priorities
• Professional, dependable, and detail-oriented
• Patient-focused with a commitment to delivering outstanding customer service
• Self-motivated with excellent time management and organizational skills
• Adaptable, proactive, and solution-oriented
• Collaborative team player with a positive attitude and strong work ethic

Technical Skills:

• Experience with Electronic Health Record (EHR) systems
• Proficiency with scheduling and patient communication platforms
• Familiarity with business technology and office management software
• Comfortable using Microsoft Office and/or Google Workspace
• Ability to learn new software and technology quickly

Duties of Role:

• Oversee daily practice operations and workflow management
• Manage EHR systems, scheduling, patient communication, and office operations
• Ensure an exceptional patient experience while supporting patient retention initiatives
• Assist with financial reporting and tracking operational performance metrics
• Coordinate staffing, onboarding, payroll preparation, and office administration
• Manage inventory, vendor relationships, and facility operations
• Support marketing initiatives, patient events, and practice growth activities
• Identify opportunities to improve operational systems, processes, and overall efficiency
• Help foster a positive, organized, and patient-centered office environment

Job Title: Audiology Assistant

Full-time 

Hours: Monday–Friday, standard business hours

Location: Onsite in Naperville

Compensation: $50K - $55K 

Benefits: Health, dental, and vision insurance, paid time off and holidays, Simple IRA, quarterly bonus potential

Are you passionate about helping others while working with innovative healthcare technology? Join a well-established, patient-centered hearing healthcare practice that has been transforming lives for decades. This is an exciting opportunity to become part of a collaborative clinical team that values compassion, professionalism, continuous learning, and exceptional patient care. If you thrive in a fast-paced environment, enjoy working directly with patients, and have strong technical and organizational skills, this role offers the opportunity to make a meaningful impact every day. 

Qualifications:

• Experience in audiology, ENT, medical office or physician practice preferred
• Excellent customer service and interpersonal communication skills
• Strong organizational skills with exceptional attention to detail
• Self-motivated with excellent time management abilities 
• Problem-solver who can prioritize multiple responsibilities
• Team player with a positive, professional attitude
• Adaptable and able to work efficiently in a fast-paced clinical environment
• Committed to providing outstanding patient care and education
• High school diploma or equivalent required
• Bachelor's degree in a healthcare-related field preferred

Technical Skills:

• Experience with electronic medical records or practice management systems (CounselEar experience preferred)
• Technical aptitude for hearing aid programming support and troubleshooting
• Familiarity with hearing aid styles including IIC, CIC, ITC, ITE, RIC, and BTE devices preferred
• Ability to learn and support hearing healthcare technology
• Microsoft Office and general computer proficiency

Duties of Role: 

• Prepare hearing aids and accessories for patient appointments
• Assist audiologists during hearing aid fittings and patient visits
• Educate patients on hearing aid use, cleaning, maintenance, and care
• Troubleshoot common hearing aid and Bluetooth connectivity issues
• Coordinate hearing aid repairs, warranty services, and manufacturer orders
• Recommend hearing aid accessories and assistive listening devices based on patient needs
• Maintain hearing aid inventory and accurate device records
• Process invoices for hearing aids, accessories, and clinical supplies
• Complete patient documentation and maintain accurate electronic records
• Maintain a clean and organized clinical environment
• Support daily clinical and administrative operations to ensure an exceptional patient experience
• Perform additional duties as needed to support the practice and patient care

Job Title: Community Liaison

Full-time 

Hours:  Monday-Friday business hours with flexibility to attend occasional events

Location: Hoffman Estates + local territory 

Compensation: $55- $65K Base + Uncapped Commission

Join a growing, relationship-focused home care organization that is making a meaningful impact on seniors and their families every day.  They are seeking a proactive, personable, and motivated Clinical Liaison to build partnerships throughout the healthcare community while helping expand access to quality in-home care services. This is an excellent opportunity for someone who enjoys networking, educating others, and developing trusted relationships while being rewarded for their results. You'll join a supportive leadership team that values initiative, collaboration, professionalism, and genuine care for others. 

Qualifications:

• Bachelor's degree or equivalent healthcare experience preferred
• Healthcare industry experience required
• Therapy background strongly preferred 
• Experience in healthcare sales, business development, community outreach, home health, hospice, senior living, or related fields preferred
• Ability to travel throughout assigned territory

Duties of Role: 

• Develop and maintain referral relationships throughout the assigned territory
• Meet regularly with hospitals, physician offices, rehabilitation centers, senior living communities, case managers, and other referral partners
• Educate healthcare professionals and community organizations about company services
• Generate referrals and contribute to census growth through strategic outreach efforts
• Conduct presentations, in-services, and community education programs
• Attend networking events, healthcare functions, and community activities
• Utilize CRM software to track activities, opportunities, and referral sources
• Collaborate with internal teams to facilitate smooth referral and admission processes
• Identify new business opportunities through market analysis and relationship development
• Serve as a trusted resource for seniors, families, and healthcare professionals
• Represent the organization with professionalism, enthusiasm, and integrity in all interactions

Job Title: Controller (manufacturer + real estate)

Full-time

Location: Ravenswood (chicago)

Compensation: $115K or based on experience

Benefits: Full insurance package, 401(k) with match, profit sharing, retirement plan, bonus opportunities 

Are you a hands-on Controller who enjoys being more than just the numbers person? Our client is a stable, family-owned manufacturing company seeking a trusted financial leader to serve as the owner's right hand. This is an opportunity to oversee accounting, inventory, cash management, payroll, and real estate entities while partnering closely with leadership on business operations. Do you thrive in an entrepreneurial environment, enjoy solving problems, and want to make a visible impact in a family-owned business?

Qualifications:

• 5+ years of Accounting Manager or Senior Accounting experience
• Manufacturing and inventory accounting experience required
• Strong understanding of AP/AR, cash management, payroll, and month-end close
• Experience working with banking relationships and wire transfers
• Team player with strong communication and interpersonal skills
• Self-motivated, adaptable, and solutions-oriented
• Ability to work closely with ownership and manage multiple priorities

Technical Skills:

• ERP or accounting software experience
• Strong Microsoft Excel skills
• Inventory and cost accounting knowledge
• Payroll and financial reporting experience

Duties of Role:

• Oversee day-to-day accounting operations
• Manage cash flow, banking relationships, and financial reporting
• Lead month-end close and account reconciliations
• Oversee inventory accounting and costing
• Support payroll, HR administration, and vendor management
• Manage accounting for multiple real estate entities
• Supervise and mentor accounting staff
• Partner with ownership to improve processes and support business growth. 

Job Title: Operations Manager

Full-time

Hours: 40 hours/week, exact schedule TBD 

Location: Onsite in Wilmette

Compensation: $65K - $75K based on experience 

Benefits: Paid time off, 401k with employer match, dental work, uniform, continuing education, staff outings and lunches, professional development opportunities

A well-established family dental office that focuses on quality care is looking for an exceptional front-of-office manager to join their tight-knit team. This operational expert and customer service specialist will continue the practice’s tradition of treating patients like family and creating a welcoming, stress-free environment for everyone. The office culture focuses on working together as a team to take care of everyone. The ideal candidate is someone who is looking for a career role and who truly cares about the work they are doing.

Qualifications:

• Several years front desk or other administrative experience and/or office management background; Previous dental or medical/healthcare office experience is a plus, but not required 
• Exceptional customer service skills and a team player willing to roll up their sleeves proactively 
• Strong, professional communication skills with a polished service-first mindset
• Excellent organization and time management skills with forward-thinking planning acumen to maintain accurate appointment calendar and up-to-date charts and documentation
• HR onboarding background is a plus 
• Experience working in groups and small teams with track record of success
• Adaptable personality, able to adapt to feedback and learn from mistakes to avoid them in future
• Dependable work ethic with empathetic leadership, organizational and self-motivated multitasking abilities
• Ability to work seamlessly with other front-of-office staff and balance shared tasks with grace and efficiency

Technical Skills:

• Highly proficient with technology, including Microsoft Office and CRM systems or other database for clients/patients
• Ability to learn and easily implement practice management software and communication technology to manage scheduling and interact with patients and doctors/staff
• Understanding of website management a bonus (updates and maintenance) 

Duties of Role: 

• Manage front desk: answer phones, schedule and maintain patient appointments, greet patients, collect payments, verify insurance eligibility and benefits.
• Lead office operations: update office documents, workflows, compliance, vendor relations, office maintenance projects, etc. 
• Coordinate staffing and HR needs: manage staff time off, handle new hire processes, onboarding and training, etc. 
• Manage patient records: maintain, file and retrieve patient charts and records; gather information from patients and scan all information into the Electronic Medical Record. 
• Manage insurance and financial information for all patients, including providing insurance support (confirming coverage eligibility, patient co-pays and/or deductibles) and explaining benefits and financial options in non-clinical terms
• Process payments as needed and proactively note and maintain patients’ insurance information, plus understand how to implement billing as a result of insurance coverage
• Handle marketing outreach as needed via emails, mailers, village promotions, and other platforms
• Organize and execute staff development projects: plan outings, manage office meetings, oversee staff calendar and coverage
• Provide special project support for doctors: office technology, managing special events (holidays, marketing, etc.) as needed
  

Job Title: Staff Accountant, Non-Profit experience 

Full-time

Location: Naperville

Compensation: $80K++  based on experience 

Benefits:  Yes 

Is Non-Profit your strong suit?  Join a Naperville firm that is laser-focused on serving the financial needs of Chicago-area nonprofit organizations, along with for-profit entrepreneurs. This is your opportunity to be that trusted advisor, offer client-focused work in the nonprofit sector, and for-profit entrepreneurs.  Does providing clients with your highest level of service excite and motivate you?   Would you like to work with a team that is as committed to their clients as you are? Do you want to preserve balance of life/work quality?  Consider this hands-on, client-facing role in our niche firm!

Qualifications:

• Bachelor’s degree in accounting required.
• 1-3+ years of related work experience with non-profit and client facing roles required. 
• CPA designation preferred but not required.  Prior public accounting experience preferred. 
• Strong, clear communications with both the internal team and clients.
• Well organized and a quick problem solver in a dynamic work environment.
• Strong knowledge and application of software and technology, including QuickBooks, Excel, and online communication tools.Several years front desk or other administrative experience and/or office management 

Duties of Role:  

• Provide accounting support to assigned clients, including:
  • Payroll support
  • Accounts payable and receivable
  • Cash forecasting
  • Sales tax and reporting
  • Metrics reporting
  • Annual audit and tax prep support
  • Budgeting and forecasting
  • Month and year-end closings, including financial analysis

Job Title: Patient Care Coordinator
Full-time
Hours: Monday–Friday, onsite
Location: Chicago, IL (Magnificent Mile area)
Compensation: $55K - $58K competitive compensation with quarterly bonus potential
Benefits: Health, dental, and vision insurance, paid time off and holidays, Simple IRA option

Want to join a supportive and established healthcare team that has been serving the Chicago area for more than 40 years.? Our client seeks a professional, organized and patient-focused Patient Care Coordinator to help deliver an exceptional experience in a fast-paced audiology practice. This role is ideal for someone who enjoys working directly with patients, thrives in a high-touch healthcare environment, and takes pride in providing compassionate service while managing scheduling, insurance verification and administrative responsibilities with accuracy and efficiency.

Qualifications:
• 2–3 years of experience in a medical office, healthcare practice, or patient-facing coordinator role
• Strong scheduling, multitasking, and organizational skills
• Experience verifying insurance benefits and interpreting medical insurance information
• Excellent communication and interpersonal skills
• Team-player with a positive and professional attitude
• Strong attention to detail and problem-solving abilities
• Adaptability and ability to work in a fast-paced environment
• Self-motivated with strong time management skills
• High school diploma or equivalent required; additional education or training preferred

Technical Skills:
• Experience with scheduling systems and electronic medical records preferred
• Proficiency with Microsoft Office and standard office software
• Ability to accurately maintain patient demographic and insurance information
• Comfortable processing payments and managing administrative documentation

Duties of Role:
• Schedule and optimize patient appointments to maximize provider productivity and patient access
• Greet and assist patients in a warm, professional manner
• Coordinate patient care and support hearing technology demonstrations and patient education
• Complete patient intake, insurance verification, and registration documentation accurately
• Collect co-pays, self-pay balances, and process patient payments
• Maintain accurate patient demographic and insurance information
• Answer incoming calls and manage patient inquiries with professionalism and empathy
• Communicate effectively with providers and team members across locations
• Support an exceptional patient experience from check-in through follow-up

Job Title: Concierge Patient Advocate (Private Health Advisor) 

Hours: Flexible between 20 - 40 hours, based on client needs, part-time to start with potential for full-time

Location: Hybrid - remote and onsite with clients as needed (Greater Chicago Area)

Compensation: $35/hour

Benefits: Liability insurance, technology and admin support provided

This private healthcare advisory firm supports families navigating complex medical diagnoses through a highly personalized, white-glove service model. This is a sophisticated, high-touch role for a professional who blends clinical expertise with strategic thinking and exceptional discretion. The Concierge Patient Advocate serves as the single, trusted point of contact for families, acting as advocate, healthcare “Chief of Staff,” and anticipatory problem-solver. This is not traditional case management. It is a deeply relational role focused on transforming fragmented healthcare experiences into seamless, dignified journeys marked by clarity, calm and confidence.

Qualifications

• Healthcare  or medical/clinical experience (advocacy, case management, oncology navigation, palliative or geriatric care preferred)
• LPN, RN or MSW preferred
• Comfortable interfacing with physicians, specialists, families and professional advisors
• Exceptional communication and interpersonal skills
• High emotional intelligence, empathy and discretion
• Strong organizational skills with the ability to manage complex logistics
• Team-oriented, self-motivated and accountable
• Ability to operate independently while collaborating within a high-performance team

Technical Skills:

• Tech-savvy with strong administrative and documentation skills
• Comfortable managing medical records, scheduling systems, insurance portals and care coordination tools
• Ability to synthesize complex clinical information into clear, executive-level summaries

Duties of Role:

• Serve as the primary liaison between clients, families and medical providers and/or insurance groups
• Coordinate and manage all medical scheduling, records transfer and necessary follow-up
• Accompany clients to critical medical appointments and provide clear post-visit summaries
• Advocate for clients during insurance pre-authorizations and billing disputes
• Vet and coordinate care with top-tier physicians and medical institutions
• Implement discreet lifestyle and home-care logistics when needed (home care, nursing, safety systems)
• Anticipate client needs and resolve issues proactively with full ownership
• Maintain the highest standard of professionalism, confidentiality and service excellence

Job Title: Audiologist

Full-time
Location: Multiple locations in Chicagoland
Compensation: Competitive salary plus commission (six-figure potential)
Benefits: Full insurance package (medical, dental, vision), 401(k), paid time off and holidays, paid CEUs, training, coaching and development

Join a dynamic, independent audiology practice that has been serving the Chicagoland area for decades. This is an opportunity to work in a high-volume, high-standard environment where patient care, innovation, and continued learning are top priorities.This role is ideal for a self-motivated, compassionate audiologist who wants to make a meaningful impact while having access to the latest hearing technology and tools.

Qualifications:

• Master's or Doctorate in Audiology
• Active Illinois Dispensing License or eligibility for licensure
• Ability to work both independently and within a team
• Excellent communication and interpersonal skills
• Strong problem-solving and organizational abilities
• Adaptability in a fast-paced, changing healthcare landscape
• Self-starter with a commitment to high-quality patient care

Technical Skills or Certifications Required:

• Proficiency in audiology diagnostic tools and hearing aid fitting software
• Familiarity with electronic health records (EHR) systems
• Continuing education in audiology practices and technologies
• Licensure as an Audiologist in Illinois
• Strong counseling and patient education skills

Duties of Role:

• Conduct comprehensive diagnostic hearing evaluations (limited pediatric work)
• Recommend and fit appropriate hearing instruments based on patient needs
• Provide ongoing counseling, education, and follow-up care
• Maintain accurate patient records and manage clinical documentation
• Support office operations including scheduling, phone calls, and reporting
• Participate in community outreach events (e.g., health fairs, senior centers, lunch & learns)
• Collaborate with leadership and peers to enhance service delivery and patient satisfaction

Job Title: Operations Manager

Full-time 

Hours: 40 hours/week

Location: Onsite in Lisle, IL (office hours flexible)

Compensation: $60K - $75K 

Benefits: Full insurance package, 401K, bonus opportunities, professional development support, PTO

Join a woman-owned special needs law firm dedicated to helping families navigate complex legal, financial, and life-planning decisions for loved ones with disabilities. This unique purpose-driven law practice is seeking an Operations Manager to oversee multiple administrative functions, including top-notch client relations and the firm’s financial performance. The Operations Manager is the organizational backbone of the practice and a key driver of client experience, blending operational leadership with hands-on intake responsibilities to ensure the firm runs smoothly, efficiently, and with exceptional professionalism.

Qualifications: 

• Excellent communication skills, professionalism and integrity with the ability to listen well and handle sensitive matters with discretion
• Calm, organized presence with strong prioritization skills and time management
• Strong administrative know-how with confidence in learning and delegating tasks, setting expectations and coaching others
• Solid understanding of bookkeeping, workflow systems, and administrative processes
• 2+ years of law office experience in management or other capacity
• Commitment to supporting our mission with compassion and excellence

Technical Skills:

• Proficiency with Microsoft Office, QuickBooks and Clio (or comparable CRM systems)
• Experience with bookkeeping, billing, payroll, HR, or timekeeping systems

Duties of Role:

General Office & Financial Administration

• Manage day-to-day office operations and ensure daily operations run smoothly: lead new client intake and screening, oversee billing and bookkeeping, coordinate vendors, and support attorneys with critical administrative tasks
• Handle all vendor relations, including IT, benefit providers, office equipment maintenance and repairs
• Manage bookkeeping in QuickBooks Online (A/P, A/R, reimbursements, expense coding, monthly reconciliations) to pay office bills, track expenses, and reconcile bank and credit card statements
• Coordinate with accountants regarding tax filings, payroll, and compliance matters
• Maintain operational KPIs (intake volume, response times, billing hygiene, aging reports) and surface issues proactively

Client Lead Management

• Serve as the first point of contact for prospective clients; screen leads, schedule consultations, and guide them through intake process
• Maintain accurate intake records and client communication logs
• Prepare engagement letters, initiate trust requests, and complete onboarding tasks
• Support attorneys with file setup, organization, and administrative follow-through

Outreach & Marketing Support

• Coordinate firm events, speaking engagements, and community outreach
• Assist with presentation materials, sponsorships, and donation requests
• Collaborate with the Marketing Manager and Webmaster to share updates and content

This role is ideal for someone who is organized, proactive, and motivated by influencing efficiency, profitability, and client service.