Current Listings

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Job Title: Legal Administrative Assistant

Full-time

Hours: 9 a.m.- 5 p.m. 

Location: Onsite in office

Compensation: $50K - $52K

Benefits: Full insurance package (medical, vision, dental), 401K

Small boutique estate planning, probate, real estate and litigation law firm is looking for an individual to assume administrative assistant duties in the office Monday through

Friday. If you are detailed oriented, organized, dependable, and like to help people, this position is for you. Law firm experience preferred. 

Duties include, but are not limited to:

• Greet clients at reception desk
• Answer phones forwarding calls to attorneys and be the gatekeeper for solicitation and sales calls
• Open and process mail
• Process mail and credit card payments including posting to client accounts
• Draft and send engagement letters
• Maintain Corporate Meeting Minute Binders
• Support document signings with printing, copying and scanning of documents
• Maintain electronic and paper files for clients
• Prepare USPS Certified, UPS and FEDEX mailings
• Data entry for clients including initial client set-up, billing and payments in billing software
• Ordering and maintaining office and toner supplies
• Schedule continuing education webinars and zoom webinars when needed
• Experience with Sage TimeSlips a plus
• Skilled in Microsoft Word, Excel and Outlook
• Strong social media skills a plus

Job Title: Executive Assistant/ Bookkeeper to Managing Partner 

Hours: 30- 40 Hours In-office- flex schedule

Location: Elgin, IL 

Compensation: Base + Bonus + Commission + Incentives

The Executive Assistant will be a key member of the team, providing direct support to the Managing Partner across all areas of influence, including business leadership, organizational development, and accounting operations. The role entails assisting in finance & accounting with client-related tasks, AI, and technology with a pro-active, mindful mentality and a strong sense of Microsoft Office and Quickbooks with a potential to grow, 

Key Responsibilities

Bookkeeping & Accounting  

• Manage the company’s accounting operations in Intuit QuickBooks, including data entry, invoicing, bill payments, expense tracking, and financial reporting.
• Support the finance & accounting leader with client-specific tasks, such as financial reconciliation or report preparation, as needed.
• Ensure accuracy and timeliness of all accounting records and adhere to the company’s financial policies.
•  Payroll.

Executive Support  

• Provide administrative support to Brian S. Smith, including calendar management, email correspondence, and preparation for meetings, presentations, and speaking engagements.
• Coordinate and assist with organizational projects, leveraging your interest in organizational development to align tasks with company goals.
• Communicate effectively with internal and external stakeholders on behalf of the Managing Partner and support partnership-related tasks for the other partners.
• Apply the principles of the SMART Management program to streamline and manage both tactical and strategic tasks.
• Help coordinate with other team members across IA Business Advisors to ensure smooth daily operations and special projects.

Qualifications & Skills

Experience  

• Proven experience in bookkeeping, preferably using Intuit QuickBooks.
• Experience or strong interest in organizational development, project coordination, or operations management.
• Demonstrated ability to handle multiple priorities and meet deadlines in a dynamic, fast-paced environment.
• Strong knowledge of accounting principles and procedures.
• Excellent communication, organizational, and multitasking abilities.
• Proficiency in Microsoft Office Suite and familiarity with cloud-based project management tools (e.g., Monday.com, Asana) is a plus.
• Ability to work both independently and collaboratively, managing tasks from conception to completion.
• Bachelor’s degree in Business Administration, Accounting, or related field preferred but not required based on experience.

Job Title: Property Manager

Full-time 

Hours: 9 a.m. - 5 p.m.

Location: Deerfield, IL 

Compensation: Based on experience

A Northshore company is looking to hire a Commercial  & Multi-family Property Manager who thrives in a collaborative environment and values teamwork. If you are a team player who takes pride in creating seamless property experiences, this is for you. The ideal candidate will oversee the daily operations of commercial properties, ensuring tenant satisfaction and maintaining property standards. They must excel at communicating with tenants, vendors, and team members, demonstrating a proactive, solutions-oriented approach to challenges.

Key Responsibilities:

• Manage tenant relations, addressing concerns and maintaining strong communication.
• Coordinate property maintenance and vendor services.
• Oversee budgets, expenses, and financial reporting.
• Ensure compliance with property regulations and company policies.
• Collaborate effectively with colleagues and stakeholders to achieve property goals.

Qualifications:

• Strong interpersonal skills and a team-oriented mindset.
• Detail-oriented with excellent organizational and problem-solving skills.
• Proficiency in property management software is a plus. 
• Ideally experience in commercial property management or a related field.

Job Title: Legal Assistant 

Compensation: Salary based on experience level

Full-time in office

Location: La Grange, IL 

Join a great culture, passionate team members, and an opportunity to grow. The successful candidate will handle the attorneys’ inboxes and calendars, perform document management, conduct research, manage professional development activities for attorneys, and serve as a follow-up point for ongoing tasks and projects within the firm. 

The Legal Assistant must complete deadline-driven filings, including annual reports with multiple government agencies, in a timely and accurate manner. The Legal Assistant maintains tracking spreadsheets, files physical documents in a timely manner and communicates directly with clients. The Legal Assistant supports the team, staff, and attorneys with day-to-day tasks. This role requires managing and completing all non-legal tasks, allowing the attorneys to focus primarily on legal work.  Ideally, this candidate will have familiarity with legal terminology and documentation, intermediate Microsoft Suite skills, and an ability to work in a fast-paced environment with frequent changes due to the nature of serving our clients’ needs. 

Job Title: Accounts Payable

Full-time or Part-time

Hours: 9 a.m. - 5 p.m.

Location: Deerfield, IL 

Compensation: $60-$75 based on experience

 A commercial real estate brokerage and property management company that serves a diverse clientele including local and out-of-state landlords, banks, lenders, investors, and major financial institutions is looking for an Accounts Payable. This role provides a unique opportunity to contribute to our continued success and be an integral part of our entrepreneurial, team-based environment. 

Qualifications:

• Previous experience in accounts payable or a related field preferred.
• Proficiency in Yardi accounting software is a plus.
• Detail-oriented with strong organizational and multitasking skills required.
• Excellent communication skills for responding to inquiries from clients, vendors, and employees.
• Familiarity with Positive Pay security programs and online payment systems.
• Ability to maintain accurate records and documentation.
• Knowledge of W-9 documentation and 1099 reporting.
• Strong problem-solving skills and a proactive approach to resolving issues.

Responsibilities:

• Code and enter invoices into Yardi accounting software with precision and attention to detail.
• Process all checks, scanning, and filing backup documents systematically.
• Enter check amounts into the bank’s Positive Pay security program to ensure transaction security.
• Execute online payments for invoices as required.
• Create invoices and promptly email them to clients for property funding when necessary.
• Handle the drop-off of checks at the post office and UPS, tracking postage by property.
• Timely respond to inquiries from clients, vendors, and employees to maintain positive relationships.
• Ensure all vendor W-9s are received, scanned, filed, and accurately entered in Yardi.
• Maintain a comprehensive spreadsheet to track year-end 1099 reporting efficiently.
• Order checks for new properties and manage check stock and envelope inventory replenishment.
• Perform other miscellaneous duties as needed to support the smooth operation of the accounts payable function.

Job Title: Project Coordinator

Part-time

Hours: Varying by project, M - F (generally between 8 a.m. - 5 p.m.)

Location: Hybrid, in Skokie office + onsite for projects in surrounding areas

Compensation: $25/hour for 25 - 50 hours per week, depending on projects

Benefits: Bonuses, paid birthdays off

Are you a roll up your sleeves, task-oriented manager? Do you enjoy helping others? Join this thriving specialty move management and interior design company that assists seniors through the downsizing and moving process. They seek a responsible, caring and self-motivated person with good organizational skills to manage projects when helping seniors move to a new residence. The Project Coordinator acts as the team lead, interfacing with the client, client’s family, senior community representatives and all parties involved in the transitioning process. Ideal candidates must also be able to oversee scheduling and staffing, delegating tasks, budgeting, and adhering to project sequence and timelines. 

Qualifications:

• Must be a go-getter who demonstrates dedication, dependability, trustworthiness and compassion.
• Very adaptable, willingness to learn and help or pitch in. 
• Have a flexible schedule, be reliable and communicative.
• Have physical ability to lift 25+ lbs, climb up/down stairs, good vision and hearing; ability to work on your feet for up to 8 hours.
• Have their own reliable vehicle for personal transportation of supplies as needed; feel comfortable driving provided mini-van.

Technical Skills or Certifications Required:

• Windows365 (OneDrive, Outlook, Word, Excel, Teams, etc.) and/or Apple Pages or Numbers.
• Ability to use Quickbooks Time app to track time accurately.
• Email proficient.

Duties of Role: 

• Act as liaison for clients, assisting with any questions or needs they may have throughout the downsizing/moving process.
• Facilitate and communicate plans regarding the donation, consignment and estate sale processes, moving companies, real estate agents, and contractors; directing the organization of inventory for the sale which can be a complex process.
• Ensure safety, open communication, and education of team.
• Manage scheduling of staff and client appointments for each project.
• Adhere to project budget, keeping project on time and on schedule.
• Track supplies and other items required to accomplish tasks at hand.
• Schedule the removing of trash/recycling/donations from the site.

Job Title: Client Services – Financial Services 

Hours: Full-Time/Flexible

Location: Naperville, IL 

Compensation: $60- $65K + based on experience

If you are a highly organized individual with a passion for client services and a knack for administrative excellence, organizing tasks, launching a marketing campaign on social media, or keeping track of client reviews .Must be able to work independently who will find stuff to do, be pro-active. Lots of room for growth.

Qualifications:

• Exceptional organizational and time management skills.
• Excellent communication and interpersonal skills.
• Self-starter with the ability to work independently.
• Strong problem-solving and analytical abilities.
• Proficient in Microsoft Outlook and Microsoft Excel.Technical Skills: 

Candidate with securities license or desire to obtain securities license welcome, which would expand the role.

Duties of Role: 

• Reception: Answering phones, directing calls, welcoming clients, and maintaining office tidiness.
• Task Management: Prioritizing and tracking progress on tasks, following up with advisors to ensure deadlines are met.
• Process Improvement: Identifying opportunities for office management improvements and implementing new systems.
• Confidentiality: Maintaining client and firm confidentiality
• Client Paperwork: Completing and processing client paperwork and account transactions.
• Communication: Composing and coordinating client communication.
• Scheduling: Managing and coordinating multiple calendars and scheduling appointments.
• Licensing: Managing and maintaining advisor licensing and credentials.
• Digital Files: Maintaining digital files for client paperwork.
• IT Coordination: Working with the IT team to ensure office technology functionality.
• Office Supplies: Managing office supplies inventory and placing orders as necessary

 Job Title: Receptionist

Hours: Full-Time

Location: Hinsdale, IL 

Compensation: $20-$22 based on experience

Benefits:  401K and paid time off, Insurance is available

*** No Fridays, nights, or weekends

Hinsdale Asthma and Allergy office looking for a dedicated and organized Medical Receptionist to join their healthcare team. The ideal candidate will be the first point of contact for patients, providing exceptional customer service while managing various administrative tasks in a fast-paced medical office environment. This role requires a strong understanding of medical office operations, including patient care plans and compliance with HIPAA regulations.

Qualifications: 

• Proficient knowledge of medical receptionist duties, including scheduling, patient intake, and record management.
• Familiarity with medical coding practices and terminology.
• Experience with medical office management software such as Athenahealth is preferred.
• Strong understanding of HIPAA regulations to maintain patient confidentiality.
• Excellent communication skills, both verbal and written; bilingual candidates are encouraged to apply.
• Ability to work effectively in a team-oriented environment while managing multiple tasks efficiently.
• Strong organizational skills and attention to detail.

Duties of Role:

• Greet patients and visitors in a friendly and professional manner.
• Schedule appointments and manage the office calendar efficiently.
• Collect patient information and maintain accurate medical records.
•  Handle medical collections as needed.
• Utilize electronic health record systems such as Athenahealth for patient management.
• Answer phone calls, respond to inquiries, and provide information about services offered.
• Collaborate with healthcare providers to ensure smooth office operations.

Bookkeeping/Accounting

Full-time

9 am- 5 pm (WFH Fridays) 

Location: Northbrook, IL

Salary:  $55,000- $65,000 

A 5 person luxury corporate housing office with national remote employees is looking for support to perform responsibilities related to Accounts Payable and Accounts Receivable. Must be able to do day-to-day accounts payable and receivable transactions, and record and handle accounts payable data. 

Duties: 

• Recording and charging credit cards 
• Completing bank deposits 
• Paying Accounts payables including monthly rent 
• Data Entry 
• Invoicing clients 
• Handling and preparing quarterly commissions 
• Performing other accounts payables and accounts receivable 
• Responsibilities include assisting the President/CEO of the company with: 
• Updating daily cash positions and monthly cash projections 
• Reviewing and approving daily sales forms and other functions 

Benefits:

• 1 week paid vacation for the 1st year and 2 weeks after.
• PTO – 7 days per year.
• Health and dental – pay ½ of the individual rate.

Job Title: Bookkeeping Consultant

Full-time OR Part-time

Hours: TBD based on client needs and scope of work

Location: Hybrid (combo remote + onsite at various suburban locations)

Compensation: Based on experience

Benefits: Health insurance option

A management consulting firm that specializes in fractional CFO/Controller/Accounting Manager services is growing and adding to its team of professionals to handle management advisory, restructuring, debt, and equity placement. To meet the needs of its clientele, they are hiring to fill different positions with varying levels of experience. Some onsite time with clients is necessary, but each role is primarily a hybrid of in-person and remote work. CPA is not always required. This is a unique experience to work with a variety of clients on location, meet with them face-to-face, and help them succeed.

Qualifications:

• Understanding of Debits, Credit, and Receivables.
• Quickbooks
• Must have a strong understanding of month-end, journal entries, payroll, reconciling, and/or tax payments
• Tech savvy easily learns new software
• Ability to work independently and exhibit exemplary time management
• Familiarity with corporate office environments
• Highly professional work ethic with excellent communication skills